Corporate Property Files

Roads and Maritime Services provides access to Corporate Maritime Property files to allow property owners, leaseholders or their agents to search for historical records, including leasing and development records relating to wetland properties within Sydney Harbour and other maritime wetlands.

Requests are required to be made by email only attaching a completed Maritime Property Information Access Form to: cmpa@rms.nsw.gov.au.

Access will not be provided to:

  • Personal information
  • Privileged information
  • Commercial in confidence information
  • Any person who is not the relevant property owner, leaseholder or their agent.

Applicants will be able to view all available files in respect to the nominated wetland properties and will be able to request copies of identified documents. Photocopying fees will apply to all copied documents.

What is the new process?

1. Complete the application form

Applicants must complete a Maritime Property Information Access Form and email it to cmpa@rms.nsw.gov.au.

2. Arrange an inspection time

A Roads and Maritime Property Officer will contact applicants seven to 14 days after receipt of the application, to arrange an inspection day. The inspection day is the opportunity to view all documents associated with a particular maritime property within Sydney Harbour.

Inspection times are offered at the Roads and Maritime office in Parramatta. Applicants can view the documents for a maximum of two hours.

Access to files will be dependent on the size, location and complexity of the requested file/s.

3. Attend the inspection day

A Roads and Maritime Officer will guide applicants to a private room where they can view the requested documents. The Roads and Maritime Officer will be present for the inspection.

Bring personal identification documents to the inspection day. Electronic copies of documents will be made available when possible. Applicants can provide a USB to the Roads and Maritime Officer during the inspection if applicants want electronic copies of the documents. Roads and Maritime will post the USB to an Australian address within five working days. Photocopying fees will apply to all copied documents.

Access to requested files will generally be made available 20 working days from the date of the request, dependent of the number, size, location and complexity of the requested file/s.

No current fees are applicable to view Corporate Maritime Property files. A fee is expected to be introduced in 2016.

Applicants may be asked to indemnify Roads and Maritime against any copyright in respect of the release of any of the accessed documents.

Copyright

The Copyright Act 1968 (Cth) (Copyright Act) gives copyright owners exclusive rights in relation to their property. These exclusive rights held by copyright owners include the right to:

  • Reproduce
  • Communicate to the public (eg via emailing or website)
  • Publish.

Informal release of information

This new process is classified under section 8 of the Government Information (Public Access) Act 2009 (GIPA Act) as informal release of government information. The GIPA Act recognises that the release of government information promotes open, accountable and fair government. This process allows Roads and Maritime Services to provide information to customers without the need for a formal GIPA application. Information is usually only withheld from customers where there is an overriding public interest against disclosure.

Frequently asked questions

  • The new access arrangements apply to property owners, leaseholders or their agents.
  • Access to requested files will generally be made available 20 working days from the date of the request, dependent of the number, size, location and complexity of the requested files.
  • Applicants will need to lodge another application to view documents after the allocated inspection time has finished.
  • Documents cannot be removed from the inspection room. Photocopies or electronic copies can be provided.
  • Applications must be lodged by email. If applicants are unable to lodge by email, please contact Roads and Maritime staff on 13 22 13.

Documents

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