Visiting delegation policy

The visiting delegation policy is applied to all requests by visiting international delegations.

International delegations

The visiting delegation policy is:

  • A minimum of four (4) weeks notice must be provided to Roads and Maritime Services in writing prior to the proposed visit date to enable sufficient time for arrangements to be made.
  • All visit requests must be accompanied by an official letter of request from either the relevant Government agency or private company who are sponsoring the visit.
  • Official letters of request must include the following details:
  • Confirmed date of delegation visit
  • Where the delegation is from
  • Delegates names
  • Delegates titles
  • Purpose of visit
  • Specific key areas of interest within Roads and Maritime Services
  • Whether an interpreter will be accompanying the delegation.
  • Visit requests are subject to Roads and Maritime Services having the available resources to meet with the international delegation at the requested time.

Fees and payment

A fee is charged for visits by international delegations booked through a private organisation either here in Australia or from overseas.

The fee structure (including GST) is:

  • 1-2 hour visit: $750
  • Half (½) day visit: $1,500
  • One (1) day visit: $3,000

Payment for visits is to be made by cheque on the day of the visit to Roads and Maritime Services.

Cheques should be made payable to 'Roads and Maritime Services'.An invoice will be sent with the letter of invitation.

There is no fee for official Government requests which have come through the relevant embassy in Australia (verification required).


Any requests for exemptions to the above fees should be put in writing and referred to:

Manager, Communications Services
Roads and Maritime Services
Locked Bag 928
North Sydney NSW 2059 

Roads and Maritime Services is not responsible for providing transport to and from Roads and Maritime Services or accommodation arrangements. These arrangements and costs are to be met by the international delegation.

Contacts and further information

Requests by international delegations to visit Roads and Maritime Services should be sent to:

Stakeholder Engagement
Roads and Maritime Services
Tel: +61 02 8588 5937

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