Frequently asked questions

Intelligent Access Program (IAP) - general

  • IAP is a compliance and asset sustainability management tool aimed to provide restricted access and over dimension vehicles with improved access to the NSW road network. In return, their compliance with approved access conditions is monitored using satellite-based tracking technology. This provides Roads and Maritime Services and the community with greater assurances that the right heavy vehicles are operating on the right roads.

    Since 1 July 2009 all higher productivity vehicles operating at Higher Mass Limits (HML) must be enrolled in the IAP as a condition of access to approved HML roads in NSW. Those vehicles that are not fully enrolled will have to operate at General or Concessional Mass Limits.

    Since 5 October 2011 all mobile cranes defined as high risk must be enrolled in the IAP as a condition of access to approved roads in NSW.

  • From 10 February 2014, the Heavy Vehicle National Law (HVNL) will be in effect in NSW, which includes the IAP provisions.

    Under the HVNL, the National Heavy Vehicle Regulator (NHVR) is responsible for the administration of the IAP which includes issuing of permits. The Roads and Maritime will continue to administer all the IAP services (excluding the issue of permits) in NSW under delegation from the NHVR.

    Developed in partnership between all the Australian road agencies, the IAP is a certified intelligent transport system recognised in law, which uses satellite-based tracking technology to remotely monitor where and when heavy vehicles are operating on the road network and to send non compliance reports to the respective Australian road authority when the location is outside a defined set of conditions.

    A device known as an in-vehicle unit is installed in an IAP enrolled vehicle by a certified IAP service provider. The in-vehicle unit automatically records the date, time, vehicle’s position (using signals from GPS satellites) and self declarations made via an approved Self Declaration Input Device. Information from the in-vehicle unit and the approved Self Declaration Input Device is collected by the registered operator’s chosen IAP service provider. The registered operator is the owner of the IAP data collected in all compliance events and is free to use this data for other non IAP fleet management purposes. Only non compliance information is sent to Roads and Maritime by IAP service providers. Non compliance reports are only generated when the IAP enrolled vehicle is not compliant with the Intelligent Access Conditions it is enrolled in. For example, the vehicle travelled on a non approved road for the Higher Mass Limits (HML) vehicle type in which the vehicle is enrolled in. Note that a non compliance report does not necessarily mean an offence has occurred.

    Roads and Maritime will review non compliant reports and use this information to identify areas of non compliance to registered operators to assist them to become compliant on NSW roads. The IAP is a new compliance and asset sustainability management tool and introduces new methods of compliance assurance. The initial focus of Roads and Maritime will be on assisting operators with vehicles enrolled in the IAP to comply with the requirements of the Program. However, traditional methods of enforcement may still be exercised if registered operators and/or its drivers continue to be non compliant.

  • The IAP involves the interactions of four separate parties:

    • Roads and Maritime (on behalf of the National Heavy Vehicle Regulator)*
    • Registered operators
    • IAP service providers
    • Transport Certification Australia (TCA).

    Registered operators have an obligation to Roads and Maritime and their certified IAP service provider. Registered operators apply for the IAP through Roads and Maritime, engage a certified IAP service provider on a fee-for-service basis and must comply with the IAP conditions.

    *From 10 February 2014, the Heavy Vehicle National Law (HVNL) will be in effect in NSW, which includes the IAP provisions. Under the HVNL, the National Heavy Vehicle Regulator (NHVR) is responsible for the administration of the IAP which includes issuing of permits. The Roads and Maritime will continue to administer all the IAP services (excluding the issue of permits) in NSW under delegation from the NHVR.

  • A registered operator is the person recorded on the vehicle register as the person responsible for the vehicle.
  • An IAP service provider is responsible for the installation of in-vehicle units and monitoring of IAP vehicles against their conditions of access. Only IAP service providers certified by Transport Certification Australia (TCA) can provide vehicle monitoring services under the IAP. See the list of certified IAP service providers.
  • TCA was established to administer the IAP and to certify and audit IAP service providers. For more information on TCA visit the TCA website.
  • The cost of IAP monitoring is not set by Roads and Maritime. Prices for IAP services are set by the individual certified IAP service providers and you should contact them to negotiate a price.

    Note: Permit fees may still apply.

  • Additional information on the IAP can be found at:

    Alternatively, you can email us at iap@rms.nsw.gov.au.

IAP - equipment and monitoring

  • Yes. The selection of any IAP service provider is completely a business decision. However, only certified IAP service providers can provide vehicle monitoring services under the IAP.
  • The in-vehicle unit installed in an IAP enrolled vehicle for the IAP application has been tested and certified by TCA to ensure the integrity and reliability of the data collected. Therefore, not all commercial GPS equipment will be suitable for the IAP. For a detailed assessment, please contact a certified IAP service providers.
  • As part of the IAP enrolment process, an in-vehicle unit is required to be installed by a certified IAP service provider in the prime mover. The in-vehicle unit includes:

    • A GPS antenna
    • A Self Declaration Input Device, if applicable, otherwise the IAP service provider must provide an approved alternate Self Declaration Input Device
    • Cabling, connections and fixings leading up to, but not including:
      • External power supply
      • Ignition.
  • Road managers in other jurisdictions determine what types of vehicles need to be monitored through the IAP. Registered operators need to contact the other jurisdictions road managers with their requirements. Registered operators will need to separately enrol in the IAP in each jurisdiction where their vehicle is required to be monitored under the IAP.
  • Yes. However, registered operators will need to contact the road manager in the jurisdiction of their interest to separately enrol in the IAP.
  • Roads and Maritime has no role in the contract between a registered operator and an IAP service provider.

    Registered operators may change their IAP service provider (subject to meeting any contractual agreements with their current IAP service provider) at any time.

    Registered operators must inform Roads and Maritime of any change of IAP service provider and obtain a new interim Intelligent Access Condition form prior to engaging a new IAP service provider.

    It is the responsibility of the registered operators to ensure continuous, uninterrupted monitoring of the vehicle if there is a change in IAP service provider in order to legally retain the access entitlements in NSW.

  • No. Only certified IAP service providers are permitted to install and maintain IAP system installed in the IAP enrolled vehicle. Any unauthorised activity on the IAP system will trigger a tampering alarm to Roads and Maritime via the certified IAP service provider.
  • No. Registered operators or drivers of higher productivity vehicles will however be required to declare the loaded mass of their vehicle for each and every journey through self declaration. Alternatively, registered operators may have the opportunity to link any existing equipment and/or devices that have been designed to manage loads automatically to their certified IAP system.
  • The in-vehicle unit required for the IAP will have the capability to notify the certified IAP service provider of any form of malfunction. However if an operator becomes aware that any part of their IAP system installed in the vehicle is malfunctioning or has malfunctioned, they must as soon as practicable report the matter to Roads and Maritime using the malfunction/tamper form available for download on the Roads and Maritime website. The operators should notify Roads and Maritime when the in-vehicle unit has been rectified.

    It is an offence to tamper with any component of the IAP system. If an operator becomes aware of any form of tampering, they should as soon as practicable report the matter to Roads and Maritime using the malfunction/tamper form available for download on the Roads and Maritime website.

    An alarm will be automatically generated to Roads and Maritime via the certified IAP service provider if there is any form of tampering or interference with any component of IAP system.

  • Currently, the IAP is used to monitor route and mass compliance for higher productivity vehicles and route and temporal compliance for high risk mobile cranes.
  • The in-vehicle unit determines and records the vehicle’s position using signals from the GPS satellites. These position records are stored by the certified IAP service provider. Roads and Maritime will only receive non compliance reports when the vehicle’s position is not on an approved road based on the Intelligent Access Conditions enrolled for the vehicles.
  • No. Roads and Maritime will only receive location tracking information from the certified IAP service provider as part of non compliance reports. Non compliance reports are generated when the vehicle travelled on a non approved road for the Higher Mass Limits (HML) vehicle type in which it is enrolled in the IAP or carries a load greater than HML or fails to provide self declared information. This means that Roads and Maritime will not receive any information regarding any movement of the IAP enrolled vehicle if it travels only on the approved roads for the particular vehicle type and does not carry a load greater than HML.
  • No. The IAP system does not identify the driver of the vehicle.
  • The IAP is a compliance and asset sustainability management tool for heavy vehicles to manage its access compliance in return for greater access to the NSW road network. The IAP will not remove the need for other forms of heavy vehicle compliance and enforcement. Heavy vehicle checking stations, road-side inspections, Safe-T-Cam and Police will continue to enforce all aspects of road transport law in NSW.
  • No. Roads and Maritime will review non compliant reports and use this information to identify areas of non compliance to registered operators to assist them to become compliant on NSW roads. The IAP is a compliance and asset sustainability management tool and introduces new methods of compliance assurance. The initial focus of Roads and Maritime will be on assisting operators with vehicles enrolled in the IAP to comply with the requirements of the Program. However, traditional methods of enforcement may still be exercised if registered operators and/or its drivers continue to be non compliant. Traditional on road enforcement will still be in operation.
  • No. Data recorded by the in-vehicle unit is stored and sent to the certified IAP service provider at regular intervals.
  • If IAP enrolled vehicle is outside communication coverage range when the in-vehicle unit attempts to send the data to the certified IAP service provider, the in-vehicle unit will attempt to resend the data within five minutes of communications being re-established. The data is continuously stored until communications with the IAP service provider’s system are re-established.
  • Yes. However registered operators need to inform Roads and Maritime to cancel their enrolment under the IAP and the National Heavy Vehicle Regulator (NHVR) to cancel their access permit. Registered operators will also need to inform their certified IAP service provider to stop monitoring the vehicle and to ensure they understand their agreement with them as there may still be an ongoing service fee commitment. Leaving the IAP means the vehicle can no longer operate in NSW at the higher productivity access arrangements available under the IAP application or the high risk mobile cranes can no longer operate in NSW as any NSW access entitlements granted will be withdrawn.
  • Enrolment under the IAP does not transfer with the sale of the vehicle. Registered operators will need to inform Roads and Maritime to cancel their enrolment under the IAP and the National Heavy Vehicle Regulator (NHVR) to cancel their access permit. Registered operators will also need to inform their certified IAP service provider to stop monitoring the vehicle and to understand their agreement with them.

IAP - vehicles and enrolment

  • The IAP is mandatory for access and provides enhanced route access in NSW for:

    Registered operators seeking to operate the above vehicles in NSW must enrol in the IAP with the Roads and Maritime and where applicable apply for the appropriate access permit from the National Heavy Vehicle Regulator (NHVR) to travel in NSW.

  • Registered operators seeking to operate the following vehicles can enrol in the IAP in NSW through the Roads and Maritime online services:

    • High risk mobile cranes
    • HML Short Combination
    • HML B-Double
    • HML Road Trains (exluding HML Modern Road Trains east of the Newell Highway)
    • B-Triples or AB-Triples under the Road Train Modernisation Program.

    Registered operators seeking to operate the following vehicles can enrol in the IAP in NSW by completing the IAP enrolment application form (PDF, 333Kb):

    • GML Modular B-Triples east of the Newell Highway
    • HML Modern Road Trains east of the Newell Highway
    • Access Level 2B or above PBS vehicles.

    Registered operators must apply for an access permit from the National Heavy Vehicle Regulator (NHVR), who will coordinate access permit applications by liaising directly with road managers and issue access permits. Registered operators should submit a copy of the NSW IAP Certificate of Enrolment to the NHVR as part of the NHVR access permit application. Further information about how to apply for an access permit is available on the NHVR website.

  • Any number of vehicles can be enrolled for HML under the IAP. However each vehicle must be enrolled in the IAP to access all roads in NSW that have been approved for the particular HML vehicle type the vehicle is enrolled in.
  • The Intelligent Access Condition is a set of conditions that are matched with the position and self declaration records and are used to determine what information is sent to Roads and Maritime as a non compliance report.

    The Intelligent Access Condition also contains details of the registered operator and their vehicle enrolled in the IAP, their chosen certified IAP service provider and the in-vehicle unit installed in the IAP enrolled vehicle.

  • Once a completed IAP application has been submitted to Roads and Maritime, we will assess the application and if approved, issues an Interim Intelligent Access Condition to the registered operator.

    Interim Intelligent Access Condition indicates the intention to issue a NSW IAP Certificate of Enrolment by Roads and Maritime, on condition that the registered operator engages a certified IAP service provider to install the necessary IAP system in the vehicle nominated for enrolment in the IAP and provide the ongoing monitoring services required under IAP.

  • The NSW IAP Certificate of Enrolment is issued by Roads and Maritime when the IAP enrolled vehicle has successfully enrolled in the IAP. This only occurs after the IAP service provider has installed the necessary IAP system in the vehicle nominated in the IAP enrolment. Registered operators should submit a copy of the NSW IAP Certificate of Enrolment to the National Heavy Vehicle Regulator (NHVR) as part of the NHVR access permit application.

    For more information about the access permit application process visit the NHVR website.

  • A non compliance report is the report sent to Roads and Maritime by a certified IAP service provider when it identifies any non compliance with the IAP conditions contained in the Intelligent Access Condition issued by Roads and Maritime to the registered operator for an IAP enrolled vehicle. Non compliance reports are only generated when the IAP enrolled vehicle is not compliant with the Intelligent Access Conditions it is enrolled in. For example, the vehicle travelled on a non approved road for the Higher Mass Limits (HML) vehicle type in which the vehicle is enrolled in. A non compliance report does not automatically mean an offence has occurred.

    Roads and Maritime will review non compliant reports and use this information to identify areas of non compliance to registered operators to assist them to become compliant on NSW roads. The IAP is a new compliance and asset sustainability management tool and introduces new methods of compliance assurance. The initial focus of Roads and Maritime will be on assisting operators with vehicles enrolled in the IAP to comply with the requirements of the Program. However, traditional methods of enforcement may still be exercised if registered operators and/or its drivers continue to be non compliant. Traditional on road enforcement will still be in operation.

  • There are a number of maps or list of roads available for vehicles enrolled in the IAP in NSW.

    IAP maps provide details on the roads approved in NSW for:

    • HML Short Combination
    • HML B-Double
    • HML Road Trains
    • GML and HML B-Triples
    • GML and HML AB-Triples
    • High risk mobile cranes.

    Livestock maps provide details on the roads approved in NSW for B-Triples and AB-Triples carrying livestock loads.

    A list of approved roads on and east of the Newell Highway is available for the following IAP vehicle combination:

IAP - obligations

  • Part 7.2 of the Heavy Vehicle National Law Act 2012 outlines the duties and obligations of operators of IAP enrolled vehicles. These statutory duties and obligations are available at www.legislation.qld.gov.au.

    Additionally, registered operators must notify Roads and Maritime of any changes to their operations that may affect their eligibility to participate in the IAP. This includes changes to the registered operator name, registration number plate or vehicle. Registered operators must also advise Roads and Maritime of any changes to their email address as this will be the primary method of communicating with registered operators.

    Enrolment under the IAP does not transfer upon change of ownership of the vehicle. When there is a change of ownership of the vehicle, registered operators must inform Roads and Maritime to cancel their enrolment under the IAP and NHVR to cancel their access permit. Registered operators must also inform their certified IAP service provider to stop monitoring the vehicle and to understand their agreement with them.

    Where a Self Declaration Input Device is not available in the vehicle enrolled in the IAP, the registered operator must record the self declaration information in the alternate certified self declaration method.

  • Part 7.3 of the Heavy Vehicle National Law Act 2012 outlines the duties and obligations of operators of IAP enrolled vehicles. These statutory duties and obligations are available at www.legislation.qld.gov.au.

    Additionally, a driver of a vehicle enrolled in the IAP must provide self declaration for the vehicle they are operating.

    For higher productivity vehicles, the self declared information required are:

    • Vehicle configuration information e.g. 9 axle B-Double, 6 axle Short combination and each time it changes.
    • Loaded mass information e.g. 64 tonnes and each time it changes e.g. at the start of a journey and each time the load changes.

    The instances when the driver of a higher productivity vehicle must self declare are:

    • At the start of the journey
    • When there is a change to the vehicle configuration
    • When there is a change to the loaded mass
    • When the vehicle deviates from a HML approved roads
    • When prompted by the Self Declaration Input Device

    For high risk mobile cranes, drivers must self declare prior to the crane using the road outside of its base IAP network when operating under a specific permit or alternate configuration permit. When operating outside of the allocated IAP network, drivers must record the applicable permit number that provides access for that journey.

    Where a Self Declaration Input Device is available in the vehicle, the driver is to enter self declaration comments by selecting the "Operating under Special Permits" comment and include the permit number in the free form comment text on the day the crane is to operate on the road outside of its allocated IAP network.

    Where a Self Declaration Input Device is not available, the driver should provide the information to the registered operator to record in the alternate certified self declaration method.

    For all vehicles, drivers may also self declare comments when a vehicle deviates from its specified route. For example, ‘Detoured from route due to road works’ or ‘Directed to take an alternative route by police officer’. However, drivers have the responsibility to understand which roads they are not approved to travel on and why in accordance to the IAP maps. If drivers are directed by Authorised Officers such as Police, State Emergency Services (SES) and/or medical officers, drivers must assess whether the detour involves travelling on a denied bridge in relation to the configuration they are operating under.

    Please note that drivers must not self-declare while they are driving.

  • There are currently two ways to provide a self declaration:

    • Using a Self Declaration Input Device fitted to the IAP enrolled vehicle
    • Using a back office system provided by the certified IAP service provider.
  • Self declaration must be made in accordance to the access permit.

    For higher productivity vehicles, the self declared information required are:

    • Vehicle configuration information e.g. 9 axle B-Double, 6 axle Short combination and each time it changes
    • Loaded mass information e.g. 64 tonnes and each time it changes e.g. at the start of a journey and each time the load changes.

    For high risk mobile cranes, registered operators are required to ensure when the crane is operating under a specific permit or alternate configuration permit, the permit number is entered in the free form comment text under the "Operating under Special Permits" comment prior to the vehicle using the road outside of its base IAP network.

    Drivers or registered operators may also self declare comments when a vehicle deviates from its specified route. For example, ‘Detoured from route due to road works’ or ‘Directed to take an alternative route by police officer’. However, drivers have the responsibility to understand which roads they are not approved to travel on and why in accordance to the IAP maps. If drivers are directed by Authorised Officers such as Police, State Emergency Services (SES) and/or medical officers, drivers must assess whether the detour involves travelling on a denied bridge in relation to the configuration they are operating under.

    Self declared information is assessed to determine any non compliance of vehicles.

  • For higher productivity vehicles, the instances when the drivers or registered operators of higher productivity vehicles must self declare are:

    • At the start of the journey
    • When there is a change to the vehicle configuration
    • When there is a change to the loaded mass
    • When the vehicle deviates from a HML approved roads
    • When prompted by the Self Declaration Input Device.

    For high risk mobile cranes, registered operators must self declare prior to the vehicle using the road outside of its base IAP network when operating under a specific permit or alternate configuration permit.

    Please note that drivers must not self-declare while they are driving.

  • If the driver or registered operator does not self declare, Roads and Maritime will be notified through a non compliance report. Roads and Maritime may contact the registered operator to assist them to satisfy the registered operator’s obligations under IAP, including self declaration. Traditional enforcement activities may be exercised if the registered operator continues breaching their obligations under IAP.
  • A Self Declaration Input Device allows the registered operator and its nominated representative to self-declare information that may explain any apparent non compliant behaviour. For example, entering a reason for a vehicle operating under the IAP to deviate from its approved roads. Roads and Maritime will consider all self declared information provided before any action is taken.

    The driver can self declare by a Self Declaration Input Device that has been fitted in their vehicle or alternatively by use of a back office system. Registered operators and their nominated representatives must either self declare at the time of the event (when using a Self Declaration Input Device) or within 72 hours (when using an alternate back office self declaration system). Please note that drivers must not self-declare while they are driving.

Mobile cranes

General questions

  • Since 5 October 2011 all mobile cranes defined as high risk must be enrolled in the IAP as a condition of access to approved roads in NSW. This includes mobile cranes registered in NSW and in other States and Territories if they wish to travel on NSW roads. The policy about which mobile cranes should enrol in IAP has been made on the basis of the risk they pose to:

    • Public safety, including the impact on other road users
    • Road infrastructure wear, including pavement wear as well as a risk to vulnerable assets such as tunnels and bridges, and
    • Public amenity, including traffic congestion.
    The risk posed by an individual mobile crane, or categories of mobile cranes, depends on a crane’s size and mass:
    • Size is made up of a crane’s dimensions, which include its height, width, length, forward projection and rear overhang
    • Mass is made up of a crane’s total mass, the individual axle masses and load distribution (tyre width, axle spacings).

    The following cranes are defined as high risk:

    Note: When travelling under the NSW Class 1 Special Purpose Vehicles Notice, two axle Pick and Carry’ cranes that are 2.5 metres wide or less with axle masses above 10 tonnes but which do not exceed 12 tonnes will not require IAP in NSW.

    All cranes wider than 2.5 metres: Cranes wider than 2.5 metres exceed the width dimension permitted for general access to the road network. As such, they are Restricted Access Vehicles and their travel is governed by the National Class 1 Special Purpose Vehicles Notice, the NSW Class 1 Special Purpose Vehicles Notice and, in some cases, specific access permits (depending on a vehicle's width, mass, length and height). Enrolment in the IAP is mandatory for these cranes.

    All cranes 2.5 metres wide or less that exceed the mass limits outlined in the current National Class 1 Special Purpose Vehicles Notice or the NSW Class 1 Special Purpose Vehicles Notice.

    Cranes that exceed the mass limits permitted in the current National Class 1 Special Purpose Vehicles Notice have been defined as high risk and require monitoring by IAP for travel. Mobile cranes that ordinarily travel under this Notice, do not exceed 2.5m in width and only apply for a specific access permit (for a specific journey) are not required to enrol in IAP. These cranes will continue to require an access permit to travel on the limited access locations and zones.

    All cranes with a forward projection exceeding 5.5 metres:

    Cranes with a forward projection exceeding 5.5 metres have been defined as high risk and will require monitoring by IAP to travel. Forward projection is measured from the centre of the steering wheel to the most forward point of the vehicle.

  • Since 5 October 2011 all high risk mobile cranes must be enrolled in the IAP as a condition of access to approved roads in NSW.
  • Prices for IAP services are set by the individual IAP Service Providers and you should contact them to negotiate a price. A list of IAP Service Providers can be found at the Transport Certification Australia website.

    Note: Existing access permit fee may still apply.

  • The NSW Special Purpose Vehicle Network map shows five networks with each network providing details of approved roads and zones and restricted locations and/or assets for each SPV Level. Refer to your NSW IAP Certificate of Enrolment for the SPV network your crane is allowed access on.

  • The IAP for mobile cranes is already operational in Victoria and Queensland. If your crane is also required to be monitored by the IAP in another State you wish to travel to, you will need to contact that State and arrange for an Intelligent Access Condition for that State and provide this information to your IAP Service Provider. Further information about the IAP can be found at the Transport Certification Australia website.

    Victoria

    For information about the classes of cranes that are required to participate in the IAP in Victoria visit the VicRoads website.

    Queensland

    For information about the IAP in Queensland visit the Department of Transport and Main Roads website.

  • Ensure that you have the appropriate access permits to travel in NSW - including enrolment in IAP in NSW if your crane falls within the high risk category.
  • You can enrol your mobile cranes in the IAP via the Roads and Maritime online service.

    Note: Part of the application process requires you to download the Application Details Form for IAP Mobile Cranes (form 1606) (PDF, 484Kb) and return the completed form to Roads and Maritime with the other required supporting documents.

  • When a mobile crane enrolled in the IAP is not compliant with its access conditions, that is, it travels on a non approved road or at the wrong time or on a restricted bridge, a non compliance report will be sent by the IAP Service Provider to Roads and Maritime. A non compliance report does not automatically mean an offence has occurred.

    Traditional on road enforcement will still be in operation.

  • A high risk mobile crane is assigned a network to travel on depending on attributes such as dimensions and weight. The networks for certain types of mobile cranes are on the NSW Special Purpose Vehicle Network map.

    Local councils are the road managers for local roads. You will need to seek approval to travel on their roads, unless operating on an approved route under either the NSW Special Purpose Vehicles Notice or the National Class 1 Special Purpose Vehicle Notice. This has been the process prior to the introduction of the IAP and the status quo remains.

  • You will need to contact the applicable road manager or controlling authority to obtain permission to travel and stand and operate on the road. These may be local councils, railway operators and waterway.
  • For access to a Limited Access Location or Zone, you need to lodge a completed Class 1 Mobile Crane Journey Permit application (form 1550) (PDF, 298Kb) to Roads and Maritime Vehicle Telematics Operations.

    Roads and Maritime will assess your application and determine if a specific journey permit can be issued. It should be noted that Roads and Maritime will contact you if a route investigation will need to be carried out at your cost.

  • Routes previously approved in your permit but not on your allocated SPV level network may be listed on either a Class 1 permit or the IAP Mobile Crane Mass or Dimension Exemption (Permit) as approved for travel following further investigation.

    For more information about your crane, please contact Roads and Maritime Vehicle Telematics Operations via email iap@rms.nsw.gov.au or by phone on 1300 364 847.

  • If you are importing a new crane, an 'In Principle Support' application must be submitted through the National Heavy Vehicle Regulator (NHVR) . A self certification process for the registration of new mobile cranes has been introduced since December 2014 to confirm the crane’s configuration. The NHVR should be contacted to initiate the process and they will coordinate with Roads and Maritime regarding the Certificate of Approved Operations.

    If you are registering a used crane in NSW for the first time, you will need to have or obtain the NHVR’s vehicle standards exemption. Having secured the NHVR exemption, you will need to book a roadworthiness inspection with Roads and Maritime and provide the Vehicles Standards and Investigation section, by email or fax (02) 8848 8380, with the NHVR vehicles standards exemption and the result of the Roads and Maritime inspection. If all is acceptable, a Certificate of Approved Operations will be issued.

    The Certificate of Approved Operations will allow you to proceed to registration of your new or used crane. Other paperwork required by registry or service centre staff are:

    More information is available in the Vehicle Standards Information Sheet 46 (PDF, 46Kb).

  • You must comply with the following documents when operating your crane that is enrolled in the IAP:

    A copy of the Class 1 permit or IAP Mobile Crane Mass or Dimension Exemption (Permit) and the current NSW IAP Certificate of Enrolment issued by Roads and Maritime Services must be in the driver’s possession when travelling under the access permit and produced when requested by a Police Officer or an Authorised Officer.

  • The NSW IAP Certificate of Enrolment is issued by Roads and Maritime when the IAP enrolled vehicle has successfully enrolled in the IAP. This only occurs after the IAP service provider has installed the necessary IAP system in the vehicle nominated in the IAP enrolment.

    The Class 1 permit issued by National Heavy Vehicle Regulator or the IAP Mobile Crane Mass or Dimension Exemption (Permit) issued by Roads and Maritime are for high risk cranes that cannot operate under the current NSW Class 1 Special Purpose Vehicles Notice or the National Class 1 Special Purpose Vehicle Notice.

    All high risk mobile cranes will require both a NSW IAP Certificate of Enrolment and a Class 1 permit or IAP Mobile Crane permit. The only exception is when a crane is wider than 2.5 metres and within the mass limits outlined in the current National Class 1 Special Purpose Vehicle Notice or the NSW Class 1 Special Purpose Vehicles Notice. In this event, only a NSW IAP Certificate of Enrolment is required.

  • The Urban Access Concession (UAC) provides eligible mobile cranes with improved access in the NSW Urban Zone during weekday morning and afternoon peak hours as well as providing eligible mobile cranes access to selected tunnels subject to conditions.

    To be eligible for the UAC, mobile cranes must comple with one of the two dimensional envelopes listed below:

    Dimension

    Option 1

    Option 2

    Width

    Not exceeding 2.9m

    Not exceeding 2.9m

    Forward projection

    Not exceeding 3.5m

    Not exceeding 5.5m

    Length

    Not exceeding 15.5m (includes the forward projection and rear overhang)

    Not exceeding 10.8m (includes the forward projection and rear overhang)

    Height

    Not exceeding the maximum height dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice.

    Not exceeding the maximum height dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice.

    Rear overhang

    Not exceeding the maximum rear overhang dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice.

    Not exceeding the maximum rear overhang dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice.

    Information on access under the UAC including tunnel conditions and how to apply for the UAC can be found on the Mobile cranes page.

    Mobile cranes operating under the UAC must comply with all route restrictions (unless otherwise exempted) contained in the National Class 1 Special Purpose Vehicle Notice or the NSW Class 1 Special Purpose Vehicles Notice and any related access permits issued to the crane.

  • The UPC provides improved access for cranes that exceed the 3.5 metres forward projection. The UPC is similar in operation to the UAC for mobile cranes except it applies to different mobile crane vehicle dimensions and does not allow access to restricted tunnels.

    Dimension Option 1 Option 2
    Width Not exceeding 2.9m Not exceeding 2.9m
    Forward projection Greater than 3.5m but not exceeding 5.5m Greater than 3.5m but not exceeding 4.6m
    Length Not exceeding 10.5m (includes the forward projection and rear overhang) Not exceeding 10.8m (includes the forward projection and rear overhang)
    Height Not exceeding the maximum height dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice. Not exceeding the maximum height dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice.
    Rear overhang Not exceeding the maximum rear overhang dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice. Not exceeding the maximum rear overhang dimension limits for mobile cranes listed in the current NSW Class 1 Special Purpose Vehicles Notice or National Class 1 Special Purpose Vehicle Notice.

    Information on access under the UPC and how to apply for UPC can be found on the Mobile cranes page.

    Mobile cranes operating under the UPC must comply with all route restrictions contained in the National Class 1 Special Purpose Vehicle Notice or the NSW Class 1 Special Purpose Vehicles Notice and any related access permits issued to the crane.

Alternate Configuration Permits

  • An all-terrain mobile crane enrolled and participating in Roads and Maritime' IAP in NSW can apply for an IAP Mobile Crane Mass or Dimension Exemption (Permit) - Alternate Configuration Journey Permit (ACJP). An ACJP permit allows a mobile crane to obtain route access by travelling temporarily at a mass which varies from the approved mass described in the access permit and/or the approval document from a registering authority or NHVR.

    An in-principle approval to use the route being sought is required prior to lodging a completed Alternate Configuration Journey Permit application (form 1616) (PDF, 336Kb) with the Roads and Maritime Vehicle Telematics Operations. This can be obtained by contacting Roads and Maritime Services Vehicle Telematics Operations via email at iap@rms.nsw.gov.au or by phone on 1300 364 847.

    A certified weigh bridge ticket, pre-dated to a maximum of three days prior to the date the application is received by Roads and Maritime must be included in the Alternate Configuration Journey Permit application to verify that the mass has been reduced.

    The ACJP number must be declared by selecting “Operating under special permits” in the Comment Name field and declaring the information in the Comment text field for each of the following events:

    Comment text field Example Events
    Enter in “Start – ” followed by the AJCP number. Start – 123456 At the start of each journey when operating under the AJCP.
    Enter in “Continue – ” followed by the AJCP number. Continue – 123456 At the start of each day while still operating under the AJCP.
    Enter in “End – ” followed by the AJCP number. End – 123456 At the end of each journey when operating under the AJCP.

    The maximum period for which an ACJP will be issued is 14 days.

  • An all-terrain mobile crane enrolled and participating in Roads and Maritime's IAP in NSW can apply for an IAP Mobile Crane Mass or Dimension Exemption (Permit) – Alternate Configuration Annual Permit (ACAP). An ACAP allows a mobile crane to obtain access to a network by travelling at a mass which varies from the approved mass described in the access permit.

    Note: An ACAP permit will provide access on a second (least restrictive) network, while the base/primary permit will provide access on a base network (most restrictive).

    To apply for ACAP, select 'Alternate Configurations' under special requirements on the Application Details Form for IAP Mobile Cranes (form 1606) and lodge the completed form, along with the following documents:

    • Vehicle registration certificate showing the vehicle is registered in the largest configuration
    • Either the following that shows approval for both configurations – the crane and dolly combination and the stand alone crane:
      • NHVR Vehicle Standards Exemption (Permit), or
      • Approval document from a registering authority (e.g. Special Purpose Vehicle Exemption/Approval previously issued in NSW) stating the crane’s approved dimensions and mass
    • Current split weighbridge certificates if the NHVR Vehicle Standards Exemption (Permit) or approval document from a registering authority does not state the crane’s individual axle masses for both configurations.

    Roads and Maritime will assess your application and determine if an ACAP can be issued. If issued, the ACAP number must be declared using a self declaration facility certified by Transport Certification Australia.

    The ACAP number must be declared by selecting “Operating under special permits” in the Comment Name field and declaring the information in the Comment text field for each of the following events:

    Comment text field Example Events
    Enter in “Start – ” followed by the ACAP number. Start – 123456 At the start of each journey when operating under the ACAP.
    Enter in “Continue – ” followed by the ACAP number. Continue – 123456 At the start of each day while still operating under the ACAP.
    Enter in “End – ” followed by the ACAP number. End – 123456 At the end of each journey when operating under the ACAP.
  • An ACJP or ACAP authorises a mobile crane to travel at a mass and in a configuration which is different to what is described in the IAP Mobile Crane Mass or Dimension Exemption (Permit). This allows an operator to obtain access to a secondary route/network when travelling in the alternate configuration.

  • All-terrain mobile cranes with no more than five axles may be eligible for an for alternate configuration. For ACAP, the crane and boom dolly combination must be validly registered.
  • Yes. An operator must declare the ACJP or ACAP number using a self declaration facility certified by Transport Certification Australia.  The ACJP or ACAP number must be declared by selecting “Operating under special permits” in the Comment Name field and declaring the information in the Comment Text field for each of the following events:

     

    Comment text field Example Events
    Enter in “Start – ” followed by the ACJP/ACAP number. Start – 123456 At the start of each journey when operating under the ACJP/ACAP.
    Enter in “Continue – ” followed by the ACJP/ACAP number. Continue – 123456 At the start of each day while still operating under the ACJP/ACAP.
    Enter in “End – ” followed by the ACJP/ACAP number. End – 123456 At the end of each journey when operating under the ACJP/ACAP.

  • The maximum period for which an ACJP will be issued is 14 days and for which ACAP will be issued is 12 months. As ACAP must have the same expiry date as the IAP Mobile Crane Mass or Dimension Exemption (Permit) there may be instances when the initial ACAP is issued for less than 12 months.
  • For ACJP no amendments will be required.

    For ACAP, if your approval document from your registering authority (e.g. Special Purpose Vehicle Exemption/Approval previously issued in NSW) relates only to the stand alone configuration, you will need to complete an Application to Register a Special Purpose Vehicle which does not comply with construction regulations for the crane and boom dolly combination.

    Your original SPV Approval Letter or Exemption will be updated to include the details for both configurations and reissued. You must get your Certificate of Registration amended to reflect the higher configuration.

    If your Certificate of Registration is for the crane and boom dolly, it will remain unchanged, however you must complete an “Application to Register a Special Purpose Vehicle which does not comply with construction regulations” for the stand alone crane configuration. Your SPV Approval Letter of Exemption will be updated to reflect the two configurations.

    Note: The ‘Application to Register a Special Purpose Vehicle which does not comply with construction regulations’ is available via Vehicle Standards Information sheet No. 46.

  • To apply for ACJP, an in-principle approval to use the route being sought is required prior to lodging a completed Alternate Configuration Journey Permit application (form 1616) (PDF, 336Kb) with Roads and Maritime. This can be obtained by contacting Roads and Maritime Vehicle Telematics Operations on via email at iap@rms.nsw.gov.au or by phone on 1300 364 847.

    A certified split weighbridge ticket, pre-dated to a maximum of three days prior to the date the application is received by Roads and Maritime must be included in the Alternate Configuration Journey Permit application to verify that the mass has been reduced.

    To apply for an ACAP, select 'Alternate Configurations under special requirements on the Application Details Form for IAP Mobile Cranes (form 1606) (PDF, 484Kb) and lodge the completed form, along with the following documents:

    • Vehicle registration certificate showing the vehicle is registered in the largest configuration
    • Either the following that shows approval for both configurations – the crane and dolly combination and the stand alone crane:
      • NHVR Vehicle Standards Exemption (Permit), or
      • Approval document from a registering authority (e.g. Special Purpose Vehicle Exemption/Approval previously issued in NSW) stating the crane’s approved dimensions and mass
    • Current split weighbridge certificates if the NHVR Vehicle Standards Exemption (Permit) or approval document from a registering authority does not state the crane’s individual axle masses for both configurations.
  • The normal oversize/overmass access permit fee applies. An ACJP is issued for up to 14 days while an ACAP is issued for up to 12 months.

    As the ACAP must have the same expiry date as the IAP Mobile Crane Mass or Dimension Exemption (Permit) there may be instances when the initial ACAP is issued for less than 12 months.

  • For further information on alternate configuration contact Vehicle Telematics Operations via email at iap@rms.nsw.gov.au or by phone on 1300 364 847.

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