Frequently asked questions

NSW Heavy Vehicle Registration Changes 2018

  • There are a number of changes to NSW registration from 1 July 2018:

    • New national heavy vehicle number plates are being introduced with a nationally consistent number plate fee of $25
    • Common registration expiry dates can be established for two or more heavy vehicles through the Common Expiry Date (CED) Scheme (previously minimum number was 10 heavy vehicles)
    • Heavy vehicle registration labels are being abolished
    • The Federal Interstate Registration Scheme (FIRS) is being closed by the Australian Government.
  • These changes are being implemented nationally as part of reforms to improve national consistency in the operation of heavy vehicles.
  • The changes are being implemented by all jurisdictions except Western Australia and the Northern Territory.

    The national heavy vehicle number plates will be recognised across the nation. If you are travelling from NSW to Western Australia or Northern Territory, enforcement agencies will recognise the national heavy vehicle plates.

  • No. State based road agencies will continue to manage and administer vehicle registration services such as new registrations, renewals and changes to registration details.
  • No. There are no additional registration fees.  The road and regulatory components of heavy vehicle registrations are agreed nationally based on recommendations put forward by the National Transport Commission. NSW registration fees remain unchanged. All issuing states, including NSW have agreed to a $25 fee for the new national heavy vehicle number plates.
  • No. NSW will continue to be responsible for all heavy vehicle registration services and current NSW registration processes apply. If you wish to change to national heavy vehicle number plates you must attend a Service NSW service centre in person to surrender your current number plates.
  • No. the change of registration details does not affect a heavy vehicle in the NHVAS as long as it has been completed within the required timeframes.
  • The operator must notify the NHVR within 14 days when there is a change to any details of the nominated heavy vehicle. The add/delete/amend form is available on the NHVR website.

    The NHVAS vehicle label does not need to be replaced and there is no cost associated with this amendment.

  • Additional information on these changes is available on the Roads and Maritime Services website and NHVR website.

National Heavy Number Plates

  • A new national heavy vehicle number plate will be issued in NSW from 1 July 2018 whenever:

    • A new heavy vehicle is being registered
    • An unregistered heavy vehicle is re-registered
    • A heavy vehicle that doesn’t already have national heavy vehicle number plates is transferred to NSW registration
    • A lost, damaged, destroyed or stolen number plate is replaced
    • An operator chooses to change to a national heavy vehicle number plate
    • A vehicle registered under the Federal Interstate Registration Scheme (FIRS) is re-established as a NSW registered vehicle. 
  • No. In NSW, the new national heavy vehicle number plates will not be issued to heavy tow trucks, buses and heavy vehicles registered under the NSW Conditional Registration Scheme. Operators of existing heavy vehicle registrations can choose to retain their NSW number plates (including personalised and custom plates)

    Note: The NSW Conditional Registration Scheme allows limited access to the NSW road network to certain vehicles that do not comply with the Australian Design Rules and vehicle standards. Only the vehicles listed in the NSW Conditional Registration Vehicle Sheets may be registered under the NSW Conditional Registration Scheme. Please refer to the Conditional Registration Vehicle Sheets

  • Yes. If your vehicles are garaged in NSW, you will be able to keep your personalised or custom NSW plates (or apply for additional ones) even after the national heavy vehicle number plate is introduced.
  • Yes. NSW customers will still be able to elect to register their heavy vehicles and obtain custom or personalised number plates through MyPlates. Standard MyPlates fees will apply in this situation.
  • Yes. Any heavy vehicles registered in NSW will be able to keep their yellow and black number plates with each registration renewal. If yellow and black number plates are lost, stolen or damaged to the point of requiring replacement after 1 July 2018, you will receive the national heavy vehicle number plate as replacement plates.
  • Yes. You will need to visit a Service NSW service centre and hand in your yellow and black number plates. You will be charged the $25 national heavy vehicle plate fee to obtain the new national heavy vehicle plates. They must go onto the same vehicle and your registration records will be updated with your new national heavy vehicle number plate details.
  • No. National heavy vehicle number plates can remain on the vehicle when the same registered operator applies to register that vehicle in another jurisdiction. There is no need for you to purchase new national heavy vehicle number plates.

    If you apply for registration in a non-participating jurisdiction, (Northern Territory or Western Australia), you will need to surrender your national heavy vehicle number plates and you will be issued with state based number plates.

  • Yes. But you are responsible for contacting your toll-tag provider and updating your registration details on your toll tag account.
  • No, when you pay your CTP insurance it will be linked to your number plate.
  • Seasonally registered heavy vehicles will experience no change. Existing NSW number plates can be retained unless the new national heavy vehicle plates are requested. If the registration has expired for more than 12 months you’ll need to apply for new registration. You will need to surrender your current number plates at a Service NSW service centre and you will receive national heavy vehicle number plates.

Common Expiry Date

  • The new system is making it easier for fleet operators by reducing the minimum number of vehicles eligible for the Common Expiry Date (CED) Scheme. The minimum number has been reduced from 10 in NSW to two heavy vehicles.
  • Please contact the CED team on (02) 8837 0481 or ced.fleet@rms.nsw.gov.au to find out more and to arrange your bulk fleet registration

Registration Labels

  • The removal of registration labels has been agreed nationally to deliver benefits to industry through cost and productivity savings.
  • NSW Police use number plate recognition cameras to automatically detect if a vehicle is registered or unregistered. Fixed enforcement cameras can also detect unregistered vehicles.
  • You will continue to be sent registration reminder notices in the post when the registration is due for renewal.

Closure of the Federal Interstate Registration Scheme (FIRS)

  • No. The limitations that applied under FIRS no longer apply for vehicles that transition to NSW registration. This includes vehicles that transition and carry the new national heavy vehicle number plate or those vehicles that transition to custom or personalised plates. This means that local, intrastate and interstate transport can be undertaken in accordance with NSW registration law
  • From 1 July 2018, FIRS will be closed to new entrants and renewals. Between 1 July 2018 and 30 June 2019 inclusive, heavy vehicles registered under FIRS will need to move to a state registration scheme upon expiry of FIRS registration. From 1 July 2019, FIRS will be closed to all operators.
  • Before your FIRS registration expires you will need to apply for NSW registration by visiting your nearest Service NSW service centre. You will need to surrender your FIRS registration number plates, and apply for NSW registration.
  • Current NSW registration heavy vehicle inspection requirements apply. If you are a current NSW registered FIRS operator there will be no changes to your current vehicle inspection requirements
  • If your FIRS registration expires before 1 July 2018, you can renew under FIRS for three, six or 12 months. When your FIRS registration expires you will need to apply for state registration in the state where the vehicle is garaged. While you are a FIRS registered operator you will be required to keep a registration label on the vehicle and meet your obligations as a FIRS operator.

    You can also apply for NSW state registration before 30 June 2018 but you will not receive a national heavy vehicle number plate because it will not be available nationally before 1 July 2018.

  • Yes. You can visit a Service NSW service centre and transfer to NSW registration at any time.
  • You can request custom or personalised plates to replace your FIRS registration number plates. Standard myplates fees will apply.
  • No. FIRS vehicles with FIRS registration transitioning over to NSW registration before 30 June 2019 will be exempt from paying stamp duty if it is the same registered operator.
  • FIRS registered vehicles will be exempt from paying stamp duty and the national heavy vehicle plate fee of $25 when transferred to NSW registration.

    Standard NSW registration fees will still apply.

  • While your vehicle is registered under the FIRS you will be required to display your registration label until expiry of your FIRS registration.
  • If you are an existing FIRS operator who has vehicles enrolled in the Common Expiry Date (CED) Scheme, you will need to apply for NSW registration as outlined above and then request to have your vehicles enrolled onto the CED schedule by emailing ced.fleet@rms.nsw.gov.au.
  • Vehicles will need to be taken off the road to allow you to remove and surrender your FIRS registration plates to a Service NSW service centre. You may do this at one time or stagger your fleet as long as you are re-registered on or before the date the FIRS registration expires.
  • All operators with heavy vehicles enrolled in FIRS will receive a letter from Roads and Maritime Services before their registration expiry date providing information on registration requirements. FIRS customers may also contact Service NSW on 13 22 13 for further information and assistance.

Registration - general questions

  • If the ownership of a vehicle is in dispute, Roads and Maritime Services can refuse to register, transfer or cancel the registration. Ownership disputes are resolved in the Courts and Roads and Maritime has no legal authorisation to act as an arbitrator. Roads and Maritime, the Courts and the registered operator of the vehicle can request a restriction on dealings on the vehicle’s record. This means that the registration can be renewed but no other transactions are allowed.
  • Proof of your identity is essential when dealing with Roads and Maritime Services for many of our products and services. While our requirements may seem strict, they’re necessary to protect your identity and privacy, and to ensure the accuracy and integrity of our records. See proving your identity for more information.
  • A written-off vehicle is one that is damaged to such an extent that the insurer considers it uneconomical to repair, or the damage to the vehicle makes it unsafe for repair or registration. See written-off vehicles for more information. It is essential that you are sure of the identity of the vehicle before buying it.
  • Registration charges apply to heavy vehicles over 4.5 tonnes Gross Vehicle Mass (GVM). Registration charges are calculated using the vehicle’s type, GVM, the number of axles and the vehicle’s nominated configuration. See registration charges for more information.
  • A Special Purpose Vehicle (SPV) is a vehicle built or permanently modified for a purpose other than the carriage of goods or passengers. Examples of SPVs include tractors, forklifts, road graders, cherrypickers and mobile cranes.

    A vehicle is an SPV only if it meets all the criteria listed below. Plant vehicles that carry a load are classified as rigid trucks or trailers. A load is defined as any goods not necessary for the operation of the vehicle and includes water, bitumen, cement and billboards.

    There are three categories of SPVs: Type P (Plant),Type T (Truck) and Type O (Overmass). An SPV vehicle must meet the following:

    • Primary purpose: the vehicle is not built to carry passengers or goods as its main purpose (eg a tractor or mobile crane)
    • Location of operation: the vehicle does not operate in a loaded capacity on a road (eg a cherrypicker)
    • Permanence of construction: the equipment related to the function of the vehicle cannot be removed without major mechanical alterations (eg a permanently fixed air compressor or mobile generator).

    Type P (Plant) is a special purpose vehicle that is built or permanently modified primarily for off road use, for use on a road related area or on an area of road that is under construction or repair.

    These vehicles have minimal road use or are floated from site to site. Examples include agricultural tractors, self-propelled harvesters, bulldozers, backhoes, graders and front-end loaders.

    Type T (Truck) is a special purpose vehicle that is built or permanently modified primarily for use on roads and has no axle or axle group loaded in excess of the mass limits. These are SPVs that are built on a truck chassis and include cherrypickers and mounted concrete pumps.

    Note: Trailers which are SPVs, are classed as Type T (Truck) as they are primarily built for use on a road. Examples include air compressors and generators.

    Type O (Overmass) is a special purpose vehicle on a truck chassis that is built or permanently modified primarily for use on roads and has any axle or axle group in excess of the mass limits. Examples include mobile cranes and well-boring plant.

    If your vehicle meets the SPV criteria, you should choose the nominated configuration of SPV Type P (SPP), SPV Type T (SPT) or SPV type O (SP2) in Section 3 of the Description of Heavy Vehicle form. You should also complete Section 6 of this form to determine if the vehicle is eligible to be classified as an SPV.

  • To register a mobile crane with a GVM over 4.5 tonnes, an Application to Register a Special Purpose Vehicle, verified and signed by an Roads and Maritime Services Inspector (Vehicle Regulation), must be sent to the Manager, Vehicle Standards and Compliance, Roads and Maritime Services, Locked Bag 928, North Sydney NSW 2059.

    You will receive a letter from Vehicle Standards and Compliance either confirming approval or non approval to register the vehicle. Approved applications will be issued with an approval number.

    When you attend a registry or service centre you will need to produce the following documents:

    • Approval letter from the Manager, Vehicle Standards and Compliance and all other relevant documents requested in the letter
    • Proof of your identity
    • Proof of Registration Entitlement
    • A completed Application for Registration form
    • A completed Description of Heavy Vehicle form

    Note: If you are importing a non-complying mobile crane from overseas - please contact Vehicle Standards and Compliance to gain approval in principle before you purchase it.

    Important: Mobile cranes are also subject to special road access conditions – see road access –mobile cranes for information.

  • Seasonal registration is a special registration scheme for harvest and over-snow vehicles, allowing registration to coincide with harvest and snow seasons. The length of registration varies with the length of the season and can be three-monthly periods (quarters) or six-monthly periods.

    The inspection process to register heavy vehicles solely for seasonal use varies from the normal heavy vehicle inspection requirements. For further information see seasonal registration or call 13 22 13.

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