Proof of registration entitlement

When you apply for registration for a vehicle not currently registered in NSW, or to transfer registration into your name, you’ll need to prove how the vehicle came into your possession or management, by providing proof of registration entitlement documents.

What is proof of registration entitlement?

To apply for a NSW registration or to transfer an existing registration into your name, you’ll need to prove how the vehicle came into your possession or management. The documents you need to do this are called proof of registration entitlement.

Acceptable proof of entitlement documents

You must provide ONE of the following documents. There must be no alterations to the document.

If you’re registering the vehicle in the name of a person who is not listed in the proof of entitlement document, you must provide a letter of authorisation from the person named in the entitlement document, which states the name and address of the person who is going to be the registered operator.

Document Requirements Original or certified copy required
Certificate of Registration, renewal notice or other registration (NSW, interstate or overseas) Certificate must be signed by the last registered operator.

If the vehicle is registered in two names, the primary (first listed) registered operator’s signature is required

Original
Motor dealer warranty form Must be issued by the NSW Office of Fair Trading Certified copy
Motor dealer sales contract Must be fully executed and any ‘cooling off’ period lapsed.

‘Cooling off’ period must be clearly identified on the contract of sale.

Original
Proof of purchase:
  • Letter
  • Bill of sale
  • Receipt
  • Tax invoice.
The document must include:
  • Seller’s name, address and signature
  • Buyer’s name, address and signature (not required for small trailers bought from retail outlets)
  • Date the vehicle was sold
  • Selling price or market value of the vehicle, whichever is higher
  • Vehicle registration and VIN/Chassis numbers.
Original
Notice of Disposal Signed by the last registered operator.

If the vehicle is registered in two names, the primary (first listed) registered operator’s signature is required.

Original
Financial agreement Made under the Family Law Act 1975 sections 90B, 90C or 90D.

Certified in accordance with section 90G of the Act.

Original
Termination agreement Made within the meaning of section 44 of the Property (Relationships) Act 1984.

Certified in accordance with section 47 of the Act.

Original
Court order – from finance company For repossessed vehicles acquired by finance companies as a result of court action. Original
Statutory Declaration For repossessed vehicles without court action. The Statutory declaration must state detail on the circumstances of how the vehicle was acquired. Original
Proof of Registration Entitlement form For home-made or new trailers only. Completed at a registry at the time of registration. Original
Deceased estates:
  • Will or Probate document
  • Letters of Administration
  • Written advice from the executor of an estate.
More information about deceased estates.
Must show that the vehicle was bequeathed to you. Certified copy
Trusts:
  • Written advice from a solicitor
  • Letter from NSW Trustee and Guardian (previously the Public Trustee).
Must show that the vehicle was bequeathed to you. Original
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