Seasonal registration

Seasonal registration lets you register an eligible vehicle for short periods during the year to cover seasonal needs such as harvests or snow season.

With seasonal registration you can register a vehicle for a combination of unlimited 3 or 6 month periods, within a 12-month period (e g 2x3 months and 1x6 month, or 4x3 months). However if you seasonally register your vehicle for more than 9 months within a 12-month period you may need to obtain a RMS HVAIS inspection. See Roads and Maritime HVIS inspections.

The registration periods don’t need to be consecutive. A single annual term of 12 months is not available under seasonal registration – in this case the vehicle must be converted to general registration.

Who can register a vehicle?

A vehicle can be registered in the name of one person, or the name of one incorporated organisation. Vehicles cannot be registered in more than one name.

The person or organisation named on the Certificate of Registration is considered the registered operator of the vehicle, and is responsible for it.

The registered operator is not necessarily the owner of the vehicle.

Individuals

A person must be at least 16 years old to be the registered operator of a light vehicle (less than 4.5 tonnes gross vehicle mass).

A person must be at least 18 years old to be the registered operator of a heavy vehicle (more than 4.5 tonnes gross vehicle mass).

Organisations

An organisation must be a legal entity, for example an incorporated company, to be the registered operator of any vehicle.

Including an additional name on a registration certificate

Although a vehicle can only be registered in one name, we do allow the use of a courtesy name, which can be used to record the name of a business or organisation associated with the registration.

A courtesy name cannot be used to record an individual’s name. This is a breach of privacy legislation.

Roads and Maritime has the right to refuse to record a courtesy name which may be considered offensive or in bad taste.

To add, change or delete a courtesy name, call 13 22 13 or go to any Service NSW service centre. You need to provide acceptable proof of your identity

Apply for seasonal registration

You can apply for seasonal registration for a vehicle not currently registered in NSW. You can also convert a general registration vehicle to seasonal registration.

Steps

  1. Get the vehicle inspected.
  2. Buy Compulsory Third Party insurance for the vehicle. This is also called CTP, or a green slip.
  3. Go to a Service NSW service centre in person (or send a representative) to complete your application.

Inspections

Your vehicle needs to be inspected before you can get seasonal registration for it. This is to make sure it meets safety standards.

The type of inspection depends on the type of vehicle, and its current situation:

CTP insurance

You need to buy Compulsory Third Party (CTP) insurance (a green slip) for your seasonal vehicle.

The period of cover for the CTP policy must match the period of seasonal registration you apply for.

The CTP policy must be issued by a NSW insurance provider.

Most insurers send the details of your insurance policy to Roads and Maritime electronically.

What you need to bring to the service centre

Once you have your inspection and CTP insurance, go to a Service NSW service centre in person, or send a representative, to complete your application.

You can send someone else to register the vehicle on your behalf – a representative – as long as you are already recorded in our system. If you already have a licence or a vehicle registered in your name, we have your details.  

You or your representative need to provide:

Renew seasonal registration

We do not send you a renewal reminder for a vehicle with seasonal registration.

If you want to renew seasonal registration, make a note of the expiry date, and make sure you renew in time.

You can renew seasonal registration up to 12 months after the expiry date.

If the registration is expired more than 12 months, you can’t renew, but have to apply for a new registration. You will also have to hand in the number plates.

Steps

  1. Get the vehicle inspected.
  2. Buy Compulsory Third Party insurance for the vehicle.. This is also called CTP, or a green slip.
  3. Complete the renewal either in person (or send a representative), by mail or by phoning 1300 360 782. You need a credit card to pay by phone.

Inspections

Seasonally registered vehicles must have one safety check inspection in a 12-month period however the inspection report must be valid for the term of the registration. A new inspection report is required if you want to renew your seasonally registered vehicles and the registration term requested results in a registration expiry date more than 12 months after the inspection report was first used for registration. 

The following tables outline an example of the inspection requirements for renewal of seasonal registration:

Example 1

Time periodInspection requirement
First quarterly period: 1 February 2018 to 1 May 2018Inspection report required
Second quarterly period: 1 November 2018 to 1 February 2019Same inspection report can be accepted because it is valid until 1 February 2019

Example 2

Time periodInspection requirement
First quarterly period: 1 February 2018 to 1 May 2018Inspection report required
Second quarterly period: 1 December 2018 to 1 March 2019New inspection report required because original inspection report expired on 1 February 2019

Example 3

Time periodInspection requirement
First quarterly period: 1 February 2018 to 1 May 2018Inspection report required
Second quarterly period: 1 August 2018 to 1 November 2018Same inspection report can be accepted because it is valid until 1 February 2019.
Early renewal requested for the quarterly period 2 February 2019 to 2 May 2019New inspection report required because original inspection report expired on 1 February 2019.

To get a safety check inspection:

Roads and Maritime HVIS inspections

If your seasonal vehicle falls under the Roads and Maritime Heavy Vehicle Inspection Scheme (HVIS), and you seasonally register it for more than 9 months within a 12-month period, you need to get an HVIS inspection within 28 days of renewal.This is to prevent seasonally registered heavy vehicles being constantly registered without the required inspection.

You need to make a booking and pay the inspection fee. Phone 1300 364 847, or go to any Service NSW service centre.

Exemptions from inspection requirements

Vehicles enrolled in the following schemes are exempt from inspection requirements:

CTP insurance

You need to buy Compulsory Third Party (CTP) insurance (a green slip) for your seasonal vehicle.

The period of cover for the CTP policy must match the period of seasonal registration you apply for.

The CTP policy must be issued by a NSW insurance provider.

Most insurers send the details of your insurance policy to Roads and Maritime electronically.

Transfer seasonal registration

If you sell a seasonally registered vehicle, the new registered operator  will need to transfer the registration.

Seasonally registered vehicles can be transferred up to 12 months after the registration expiry date, provided the new registered operator uses it for agricultural or over-snow purposes.

If the seasonal registration expired more than 12 months ago, the new registered operator will have to hand in the number plates, and apply for a new registration.

If the vehicle will no longer be used for agricultural or over-snow purposes, the new operator will need to hand in the number plates and Get a NSW registration.

Seasonally registered vehicles cannot be transferred to a motor dealer.

Cancel seasonal registration

You can cancel your seasonal registration at any time. See Cancelling your registration for information.

Convert seasonal registration to general registration

You can convert seasonal registration to general registration if your vehicle is no longer used for agricultural or over-snow purposes.

Steps

  1. Get the vehicle inspected.
  2. Buy Compulsory Third Party insurance for the vehicle. This is also called CTP, or a green slip.
  3. Go to a Service NSW service centre in person (or send a representative) to complete your application.

Inspections

Your vehicle needs to be inspected before you can get general registration for it. This is to make sure it meets safety standards.

The type of inspection depends on the type of vehicle.

CTP insurance

You need to buy Compulsory Third Party (CTP) insurance (a green slip) for your vehicle.

The period of cover for the CTP policy must match the period of registration you apply for.

The CTP policy must be issued by a NSW insurance provider.

Most insurers send the details of your insurance policy to Roads and Maritime electronically.

What you need to bring to the service centre

Once you have your inspection and CTP insurance, go to a Service NSW service centre in person (or send a representative) to complete your application.

You can send someone else to register the vehicle on your behalf – a representative – as long as you are already recorded in our system. If you already have a licence or a vehicle registered in your name, we have your details. 

You or your representative need to provide:

Number plates

Number plates can stay on a seasonally registered vehicle for up to 12 months after the registration expiry date, and can be re-used when the registration is renewed. No order fees apply, but any existing annual fees are payable.

If the seasonal registration is expired more than 12 months, you must hand in the number plates and apply for new registration. All relevant number plate fees are payable.

If you change a vehicle from general registration to seasonal registration, you can keep the same plates, as long as the registration is active. The number plates can be used up to 3 months after the expiry date.

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