Information for industry partners

At Roads and Maritime, we have established an improved system for how we collaborate with industry partners to manage our common duty of care and shared work health and safety risks.

Specifications and guides (WHS in construction and non-construction work)

Specifications

The specifications G22 – Work health and safety (construction and maintenance works) and G24 – Work health and safety - general (non-construction works) set out Roads and Maritime’s requirements for WHS management. The specifications are currently undergoing revision.

G22 and G24 will require industry partners to demonstrate how they meet or exceed the requirements of the OneRMS SMS, in conjunction with WHS legislation and other standards. When this change occurs you will asked to respond in your tender documentation.

For other Roads and Maritime specifications and guides go to Specifications.

Guides to G22 and G24

A Guide to G22 and Guide to G24 will be made available to support industry partners and contract management personnel in using the specifications.

Self-assessment tool

A self-assessment tool will be made available. This tool is a companion to, and sets out, the key assurance requirements of the OneRMS SMS.

This tool will allow our industry partners (current and future) to assess their system against our requirements in relation to:

  • WHS risk management
  • Safety assurance
  • Occurrence management and investigations
  • Consultation, cooperation and coordination
  • Design safety – lifecycle management.

OneRMS SMS manual, frameworks and requirements

Part 4B of the OneRMS SMS manual sets out requirements for industry partners who carry out work for Roads and Maritime.

The OneRMS SMS requirements are the minimum standard that Roads and Maritime expects to  be in place on any work we undertake – either directly or by engaging industry partners. This is to meet legislative requirements and industry best practice as they apply to our operational context.

Frequently asked questions

  • The OneRMS safety management system (OneRMS SMS) describes our updated requirements – taking into account our specific risk context and key priorities. We aim to achieve compliance and beyond with WHS legislation, industry standards and other business requirements.

    The OneRMS SMS requirements applicable to industry partners are in Part 4B of the OneRMS SMS manual (PDF, 452Kb) . The specific tender requirements will be developed based on the level of risk for the project.

  • We acknowledge you already have safety management systems in place that are designed to meet your risk exposure and operational requirements. However, we are now placing more emphasis on the specific areas of particular importance to us. We are seeking more assurance about the capability of our industry partners meeting or exceeding the OneRMS SMS requirements.

    • If you are an industry partner undertaking work for Roads and Maritime, you must demonstrate how your safety management system meets or exceeds the OneRMS SMS requirements. A self-assessment tool will be made available to assess your system against our requirements
    • If you are pre-qualified to work for Roads and Maritime then it is likely that large parts of your system may already meet our requirements, because the OneRMS SMS requirements have been mapped to the FSC audit criteria guidelines and NSW WHS management systems auditing guidelines
    • If you are a subcontractor you will need to work towards the system that the principal contractor specifies (the principal contractor's system must meet or exceed the OneRMS SMS requirements). The level of safety risk management should be consistent and apply down the chain from principal contractor to subcontractor to sub-subcontractor.

    A self-assessment tool will be made available for all industry partners to assess their system against the OneRMS SMS requirements.

  • The OneRMS SMS website allows you to familiarise yourself with our system and documents.

    The introduction of an improved safety management system represents change. We encourage open dialogue to discuss how we can work together to achieve our common safety goals.

    Industry partners

    • Industry partners responding to tenders for contracts under the WHS specifications G22 (PDF, 602Kb) and G24 (PDF, 177Kb) : will need to meet the specific requirements contained in the tender documents. This may require completing a self-assessment tool in the tender response
    • Industry partners under current contracts: have until 31 March 2018 to assure Roads and Maritime that they meet or exceed our OneRMS SMS requirements
    • Industry partners currently registered: if your registration renewal takes place before 31 March 2018 please contact the Roads and Maritime registration group regarding necessary actions to meet our OneRMS SMS requirements by 31 March 2018
    • Industry partners currently seeking registration: the registration process will include the OneRMS SMS requirements at the completion of the transition period
    • Industry partners currently prequalified under the national scheme: there are no additional requirements to achieve prequalification, however at tender you may need to demonstrate how you intend to meet or exceed the OneRMS SMS requirements.
  • Industry partners responding to tenders for contracts under the G22 (PDF, 602Kb) and G24 (PDF, 177Kb) will need to meet the OneRMS SMS requirements contained in the tender documents.

    Tender respondents may submit a self-assessment tool when requested in tender as evidence of their capability to meet or exceed the requirements for he OneRMS SMS. This will be reviewed to determine your capability to meet or exceed our requirements.

  • Due to 'point in time' provisions, new contracts tendered and issued following the release of the OneRMS SMS will need to meet the specific requirements in the tender response and contract. You will have until 31 March 2018 to assure Roads and Maritime that you meet or exceed our requirements.

  • Investment in safety should be a part of every organisation's commitment to meeting the minimum requirements contained in legislation, standards and codes of practice.

    Roads and Maritime has a moral and legal obligation to work with industry partners who best meet our safety requirements. You must be able to demonstrate how your safety management system meets or exceeds our requirements.

    You should consider carefully if any changes are required to meet or exceed OneRMS SMS requirements. A self-assessment tool will be made available so that you can clearly understand these requirements. The transition period has been included so that our industry partners can review the applicable OneRMS SMS requirements and plan for any investment or changes that may be required to demonstrate their capability.

    If you cannot demonstrate how you meet the OneRMS SMS requirements it would be advisable to contact the Roads and Maritime WHS branch (see Contact us).

  • The intent is not to change current systems, but to allow you to demonstrate where you meet or exceed the OneRMS SMS requirements, filling in and closing gaps and making enhancements where necessary.

    Roads and Maritime registration and procurement, including G22 (PDF, 602Kb) and G24 (PDF, 177Kb) incorporate WHS risk management standards that industry partners need to achieve.

  • Roads and Maritime defines a critical risk control as:

    A control which has a significant impact on the likelihood of a hazardous event occurring. The absence or failure of a critical control significantly raises the risk posed by the hazardous event. A number of factors are considered to assess criticality, these include the control's effectiveness, the control type, the number of hazardous events the control relates to, and if the control is the only effective control for the hazardous event.

    Where risks cannot be eliminated, critical controls have been developed in consultation with industry and are included in the OneRMS SMS. Critical controls for the management of the risks are in project specifications.

    They do not capture every control that could or should be used in managing hazards and risks. However, the critical controls are considered to be essential elements for reducing the overall risk where it is not possible to eliminate the hazard or risk.

    Critical controls may change based on system and technological improvements and as an outcome from assurance activities. Roads and Maritime has ongoing programs to test the effectiveness of critical controls.

  • Yes. Industry partners undertaking work for Roads and Maritime must demonstrate how their safety management system meets or exceeds our requirements set out in Part 4B of the OneRMS SMS manual (PDF, 452Kb) .

    As part of our commitment to working in collaboration with you to manage our shared WHS risks we are initially focussing on the key requirements under:

    • WHS risk management
    • Safety assurance
    • Occurrence management and investigations
    • Consultation, cooperation and coordination
    • Design safety – lifecycle management.

    Other standards and requirements may apply depending on the size of your organisation and commensurate with the risk associated with the work that you do with us. The additional requirements will be identified and communicated to you as part of tender documentation or as part of registration for certain types of work or contract values.

    The full list of OneRMS requirements are in Part 4A of the OneRMS SMS manual (PDF, 452Kb) . You can use these to benchmark your system standards and requirements and develop plans to address any other areas.

  • The OneRMS SMS website allows you to familiarise yourself with our system and documents. The introduction of an improved safety management system represents change. You have until 31 March 2018 to implement the requirements and address any gaps. We encourage open dialogue to discuss how we can work together to achieve our common safety goals.

  • Where an industry partner cannot meet or exceed that standard they should identify the controls they do have in place (or innovation) that provide the same or better risk management. Where the industry partner cannot meet the standard this will become a risk that the Roads and Maritime contract team will need to identify and review as part of tender assessment. If the WHS capability of a preferred tenderer is below benchmark it may be possible in contract negotiations to review how best to address the risk.

  • Duty holders who have common risks are required under the WHS legislation to consult, cooperate and coordinate, and this includes the determination of which system is most applicable.

    Where a principal contractor is appointed they will have overall control of the activities on site under their WHS management system. Each person conducting a business or undertaking (PCBU) should have a system capable of managing their risks. Where a principal contractor is appointed, their system will describe how the site WHS standards will be implemented.

    Consultation will help determine what each PCBU needs to do to cooperate and coordinate activities with each other to comply with their duty.

    For contracts issued with the G22 (PDF, 602Kb) and G24 (PDF, 177Kb) the principal contractor's system will have demonstrated how they meet or exceed the OneRMS SMS requirements identified in tender documents.

  • No, it means we are serious about safety and we think we can do better when we work collaboratively. It is essential to understand our risks and our risk controls. If the risk is on a limited scale with a low risk, the effort will be minimal.

    However, if you are working on a major project with high risks, we want to be assured that the planning and understanding around those risks and risk controls meets our standards and duty of care as a PCBU. We need assurance that your risk management measures are fit for purpose for our operational environment and risk context.

    The integration of the OneRMS SMS requirements into existing processes has been developed to minimise any additional documentation or communication required by industry partners, subcontractors and organisations seeking registration, or responding to tenders.

  • On our worksites there will be a clear, consistent expectation for safe working requirements, focussing on managing risks. In areas where previous performance has been inconsistent we expect that implementing the requirements in collaboration with you, will achieve a consistent higher level of safety.

    Our workforce will be less exposed to risks as we have put an emphasis on planning for safety commencing in design, where elimination and a high level of risk controls can be implemented most effectively. As a consequence workers will not be exposed to certain risks or their exposure will be significantly reduced.

  • Please send us an email at onermssms@rms.nsw.gov.au and we will contact you.

Documents

 

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