Frequently asked questions

Intelligent Access Program (IAP) - general

  • IAP is a compliance and asset sustainability management tool aimed to provide restricted access and over dimension vehicles with improved access to the NSW road network. In return, their compliance with approved access conditions is monitored using satellite-based tracking technology. This provides Roads and Maritime Services and the community with greater assurances that the right heavy vehicles are operating on the right roads.

    Since 1 July 2009 all higher productivity vehicles operating at Higher Mass Limits (HML) must be enrolled in the IAP as a condition of access to approved HML roads in NSW. Those vehicles that are not fully enrolled will have to operate at General or Concessional Mass Limits.

    Since 5 October 2011 all mobile cranes defined as high risk must be enrolled in the IAP as a condition of access to approved roads in NSW.

  • From 10 February 2014, the Heavy Vehicle National Law (HVNL) will be in effect in NSW, which includes the IAP provisions.

    Under the HVNL, the National Heavy Vehicle Regulator (NHVR) is responsible for the administration of the IAP which includes issuing of permits. The Roads and Maritime will continue to administer all the IAP services (excluding the issue of permits) in NSW under delegation from the NHVR.

    Developed in partnership between all the Australian road agencies, the IAP is a certified intelligent transport system recognised in law, which uses satellite-based tracking technology to remotely monitor where and when heavy vehicles are operating on the road network and to send non compliance reports to the respective Australian road authority when the location is outside a defined set of conditions.

    A device known as an in-vehicle unit is installed in an IAP enrolled vehicle by a certified IAP service provider. The in-vehicle unit automatically records the date, time, vehicle’s position (using signals from GPS satellites) and self declarations made via an approved Self Declaration Input Device. Information from the in-vehicle unit and the approved Self Declaration Input Device is collected by the registered operator’s chosen IAP service provider. The registered operator is the owner of the IAP data collected in all compliance events and is free to use this data for other non IAP fleet management purposes. Only non compliance information is sent to Roads and Maritime by IAP service providers. Non compliance reports are only generated when the IAP enrolled vehicle is not compliant with the Intelligent Access Conditions it is enrolled in. For example, the vehicle travelled on a non approved road for the Higher Mass Limits (HML) vehicle type in which the vehicle is enrolled in. Note that a non compliance report does not necessarily mean an offence has occurred.

    Roads and Maritime will review non compliant reports and use this information to identify areas of non compliance to registered operators to assist them to become compliant on NSW roads. The IAP is a new compliance and asset sustainability management tool and introduces new methods of compliance assurance. The initial focus of Roads and Maritime will be on assisting operators with vehicles enrolled in the IAP to comply with the requirements of the Program. However, traditional methods of enforcement may still be exercised if registered operators and/or its drivers continue to be non compliant.

  • The IAP involves the interactions of four separate parties:

    • Roads and Maritime (on behalf of the National Heavy Vehicle Regulator)*
    • Registered operators
    • IAP service providers
    • Transport Certification Australia (TCA).

    Registered operators have an obligation to Roads and Maritime and their certified IAP service provider. Registered operators apply for the IAP through Roads and Maritime, engage a certified IAP service provider on a fee-for-service basis and must comply with the IAP conditions.

    *From 10 February 2014, the Heavy Vehicle National Law (HVNL) will be in effect in NSW, which includes the IAP provisions. Under the HVNL, the National Heavy Vehicle Regulator (NHVR) is responsible for the administration of the IAP which includes issuing of permits. The Roads and Maritime will continue to administer all the IAP services (excluding the issue of permits) in NSW under delegation from the NHVR.

  • A registered operator is the person recorded on the vehicle register as the person responsible for the vehicle.
  • An IAP service provider is responsible for the installation of in-vehicle units and monitoring of IAP vehicles against their conditions of access. Only IAP service providers certified by Transport Certification Australia (TCA) can provide vehicle monitoring services under the IAP. See the list of certified IAP service providers.
  • TCA was established to administer the IAP and to certify and audit IAP service providers. For more information on TCA visit the TCA website.
  • The cost of IAP monitoring is not set by Roads and Maritime. Prices for IAP services are set by the individual certified IAP service providers and you should contact them to negotiate a price.

    Note: Permit fees may still apply.

  • Additional information on the IAP can be found at:

    Alternatively, you can email us at iap@rms.nsw.gov.au.

IAP - equipment and monitoring

  • Yes. The selection of any IAP service provider is completely a business decision. However, only certified IAP service providers can provide vehicle monitoring services under the IAP.
  • The in-vehicle unit installed in an IAP enrolled vehicle for the IAP application has been tested and certified by TCA to ensure the integrity and reliability of the data collected. Therefore, not all commercial GPS equipment will be suitable for the IAP. For a detailed assessment, please contact a certified IAP service providers.
  • As part of the IAP enrolment process, an in-vehicle unit is required to be installed by a certified IAP service provider in the prime mover. The in-vehicle unit includes:

    • A GPS antenna
    • A Self Declaration Input Device, if applicable, otherwise the IAP service provider must provide an approved alternate Self Declaration Input Device
    • Cabling, connections and fixings leading up to, but not including:
      • External power supply
      • Ignition.
  • Road managers in other jurisdictions determine what types of vehicles need to be monitored through the IAP. Registered operators need to contact the other jurisdictions road managers with their requirements. Registered operators will need to separately enrol in the IAP in each jurisdiction where their vehicle is required to be monitored under the IAP.
  • Yes. However, registered operators will need to contact the road manager in the jurisdiction of their interest to separately enrol in the IAP.
  • Roads and Maritime has no role in the contract between a registered operator and an IAP service provider.

    Registered operators may change their IAP service provider (subject to meeting any contractual agreements with their current IAP service provider) at any time.

    Registered operators must inform Roads and Maritime of any change of IAP service provider and obtain a new interim Intelligent Access Condition form prior to engaging a new IAP service provider.

    It is the responsibility of the registered operators to ensure continuous, uninterrupted monitoring of the vehicle if there is a change in IAP service provider in order to legally retain the access entitlements in NSW.

  • No. Only certified IAP service providers are permitted to install and maintain IAP system installed in the IAP enrolled vehicle. Any unauthorised activity on the IAP system will trigger a tampering alarm to Roads and Maritime via the certified IAP service provider.
  • No. Registered operators or drivers of higher productivity vehicles will however be required to declare the loaded mass of their vehicle for each and every journey through self declaration. Alternatively, registered operators may have the opportunity to link any existing equipment and/or devices that have been designed to manage loads automatically to their certified IAP system.
  • The in-vehicle unit required for the IAP will have the capability to notify the certified IAP service provider of any form of malfunction. However if an operator becomes aware that any part of their IAP system installed in the vehicle is malfunctioning or has malfunctioned, they must as soon as practicable report the matter to Roads and Maritime using the malfunction/tamper form available for download on the Roads and Maritime website. The operators should notify Roads and Maritime when the in-vehicle unit has been rectified.

    It is an offence to tamper with any component of the IAP system. If an operator becomes aware of any form of tampering, they should as soon as practicable report the matter to Roads and Maritime using the malfunction/tamper form available for download on the Roads and Maritime website.

    An alarm will be automatically generated to Roads and Maritime via the certified IAP service provider if there is any form of tampering or interference with any component of IAP system.

  • Currently, the IAP is used to monitor route and mass compliance for higher productivity vehicles and route and temporal compliance for high risk mobile cranes.
  • The in-vehicle unit determines and records the vehicle’s position using signals from the GPS satellites. These position records are stored by the certified IAP service provider. Roads and Maritime will only receive non compliance reports when the vehicle’s position is not on an approved road based on the Intelligent Access Conditions enrolled for the vehicles.
  • No. Roads and Maritime will only receive location tracking information from the certified IAP service provider as part of non compliance reports. Non compliance reports are generated when the vehicle travelled on a non approved road for the Higher Mass Limits (HML) vehicle type in which it is enrolled in the IAP or carries a load greater than HML or fails to provide self declared information. This means that Roads and Maritime will not receive any information regarding any movement of the IAP enrolled vehicle if it travels only on the approved roads for the particular vehicle type and does not carry a load greater than HML.
  • No. The IAP system does not identify the driver of the vehicle.
  • The IAP is a compliance and asset sustainability management tool for heavy vehicles to manage its access compliance in return for greater access to the NSW road network. The IAP will not remove the need for other forms of heavy vehicle compliance and enforcement. Heavy vehicle checking stations, road-side inspections, Safe-T-Cam and Police will continue to enforce all aspects of road transport law in NSW.
  • No. Roads and Maritime will review non compliant reports and use this information to identify areas of non compliance to registered operators to assist them to become compliant on NSW roads. The IAP is a compliance and asset sustainability management tool and introduces new methods of compliance assurance. The initial focus of Roads and Maritime will be on assisting operators with vehicles enrolled in the IAP to comply with the requirements of the Program. However, traditional methods of enforcement may still be exercised if registered operators and/or its drivers continue to be non compliant. Traditional on road enforcement will still be in operation.
  • No. Data recorded by the in-vehicle unit is stored and sent to the certified IAP service provider at regular intervals.
  • If IAP enrolled vehicle is outside communication coverage range when the in-vehicle unit attempts to send the data to the certified IAP service provider, the in-vehicle unit will attempt to resend the data within five minutes of communications being re-established. The data is continuously stored until communications with the IAP service provider’s system are re-established.
  • Yes. However registered operators need to inform Roads and Maritime to cancel their enrolment under the IAP and the National Heavy Vehicle Regulator (NHVR) to cancel their access permit. Registered operators will also need to inform their certified IAP service provider to stop monitoring the vehicle and to ensure they understand their agreement with them as there may still be an ongoing service fee commitment. Leaving the IAP means the vehicle can no longer operate in NSW at the higher productivity access arrangements available under the IAP application or the high risk mobile cranes can no longer operate in NSW as any NSW access entitlements granted will be withdrawn.
  • Enrolment under the IAP does not transfer with the sale of the vehicle. Registered operators will need to inform Roads and Maritime to cancel their enrolment under the IAP and the National Heavy Vehicle Regulator (NHVR) to cancel their access permit. Registered operators will also need to inform their certified IAP service provider to stop monitoring the vehicle and to understand their agreement with them.

IAP - vehicles and enrolment

  • The IAP is mandatory for access and provides enhanced route access in NSW for:

    Registered operators seeking to operate the above vehicles in NSW must enrol in the IAP with the Roads and Maritime and where applicable apply for the appropriate access permit from the National Heavy Vehicle Regulator (NHVR) to travel in NSW.

  • Registered operators seeking to operate the following vehicles can enrol in the IAP in NSW through the Roads and Maritime online services:

    • High risk mobile cranes
    • HML Short Combination
    • HML B-Double
    • HML Road Trains (exluding HML Modern Road Trains east of the Newell Highway)
    • B-Triples or AB-Triples under the Road Train Modernisation Program.

    Registered operators seeking to operate the following vehicles can enrol in the IAP in NSW by completing the IAP enrolment application form (PDF, 333Kb):

    • GML Modular B-Triples east of the Newell Highway
    • HML Modern Road Trains east of the Newell Highway
    • Access Level 2B or above PBS vehicles.

    Registered operators must apply for an access permit from the National Heavy Vehicle Regulator (NHVR), who will coordinate access permit applications by liaising directly with road managers and issue access permits. Registered operators should submit a copy of the NSW IAP Certificate of Enrolment to the NHVR as part of the NHVR access permit application. Further information about how to apply for an access permit is available on the NHVR website.

  • Any number of vehicles can be enrolled for HML under the IAP. However each vehicle must be enrolled in the IAP to access all roads in NSW that have been approved for the particular HML vehicle type the vehicle is enrolled in.
  • The Intelligent Access Condition is a set of conditions that are matched with the position and self declaration records and are used to determine what information is sent to Roads and Maritime as a non compliance report.

    The Intelligent Access Condition also contains details of the registered operator and their vehicle enrolled in the IAP, their chosen certified IAP service provider and the in-vehicle unit installed in the IAP enrolled vehicle.

  • Once a completed IAP application has been submitted to Roads and Maritime, we will assess the application and if approved, issues an Interim Intelligent Access Condition to the registered operator.

    Interim Intelligent Access Condition indicates the intention to issue a NSW IAP Certificate of Enrolment by Roads and Maritime, on condition that the registered operator engages a certified IAP service provider to install the necessary IAP system in the vehicle nominated for enrolment in the IAP and provide the ongoing monitoring services required under IAP.

  • The NSW IAP Certificate of Enrolment is issued by Roads and Maritime when the IAP enrolled vehicle has successfully enrolled in the IAP. This only occurs after the IAP service provider has installed the necessary IAP system in the vehicle nominated in the IAP enrolment. Registered operators should submit a copy of the NSW IAP Certificate of Enrolment to the National Heavy Vehicle Regulator (NHVR) as part of the NHVR access permit application.

    For more information about the access permit application process visit the NHVR website.

  • A non compliance report is the report sent to Roads and Maritime by a certified IAP service provider when it identifies any non compliance with the IAP conditions contained in the Intelligent Access Condition issued by Roads and Maritime to the registered operator for an IAP enrolled vehicle. Non compliance reports are only generated when the IAP enrolled vehicle is not compliant with the Intelligent Access Conditions it is enrolled in. For example, the vehicle travelled on a non approved road for the Higher Mass Limits (HML) vehicle type in which the vehicle is enrolled in. A non compliance report does not automatically mean an offence has occurred.

    Roads and Maritime will review non compliant reports and use this information to identify areas of non compliance to registered operators to assist them to become compliant on NSW roads. The IAP is a new compliance and asset sustainability management tool and introduces new methods of compliance assurance. The initial focus of Roads and Maritime will be on assisting operators with vehicles enrolled in the IAP to comply with the requirements of the Program. However, traditional methods of enforcement may still be exercised if registered operators and/or its drivers continue to be non compliant. Traditional on road enforcement will still be in operation.

  • There are a number of maps or list of roads available for vehicles enrolled in the IAP in NSW.

    IAP maps provide details on the roads approved in NSW for:

    • HML Short Combination
    • HML B-Double
    • HML Road Trains
    • GML and HML B-Triples
    • GML and HML AB-Triples
    • High risk mobile cranes.

    Livestock maps provide details on the roads approved in NSW for B-Triples and AB-Triples carrying livestock loads.

    A list of approved roads on and east of the Newell Highway is available for the following IAP vehicle combination:

IAP - obligations

  • Part 7.2 of the Heavy Vehicle National Law Act 2012 outlines the duties and obligations of operators of IAP enrolled vehicles. These statutory duties and obligations are available at www.legislation.qld.gov.au.

    Additionally, registered operators must notify Roads and Maritime of any changes to their operations that may affect their eligibility to participate in the IAP. This includes changes to the registered operator name, registration number plate or vehicle. Registered operators must also advise Roads and Maritime of any changes to their email address as this will be the primary method of communicating with registered operators.

    Enrolment under the IAP does not transfer upon change of ownership of the vehicle. When there is a change of ownership of the vehicle, registered operators must inform Roads and Maritime to cancel their enrolment under the IAP and NHVR to cancel their access permit. Registered operators must also inform their certified IAP service provider to stop monitoring the vehicle and to understand their agreement with them.

    Where a Self Declaration Input Device is not available in the vehicle enrolled in the IAP, the registered operator must record the self declaration information in the alternate certified self declaration method.

  • Part 7.3 of the Heavy Vehicle National Law Act 2012 outlines the duties and obligations of operators of IAP enrolled vehicles. These statutory duties and obligations are available at www.legislation.qld.gov.au.

    Additionally, a driver of a vehicle enrolled in the IAP must provide self declaration for the vehicle they are operating.

    For higher productivity vehicles, the self declared information required are:

    • Vehicle configuration information e.g. 9 axle B-Double, 6 axle Short combination and each time it changes.
    • Loaded mass information e.g. 64 tonnes and each time it changes e.g. at the start of a journey and each time the load changes.

    The instances when the driver of a higher productivity vehicle must self declare are:

    • At the start of the journey
    • When there is a change to the vehicle configuration
    • When there is a change to the loaded mass
    • When the vehicle deviates from a HML approved roads
    • When prompted by the Self Declaration Input Device

    For high risk mobile cranes, drivers must self declare prior to the crane using the road outside of its base IAP network when operating under a specific permit or alternate configuration permit. When operating outside of the allocated IAP network, drivers must record the applicable permit number that provides access for that journey.

    Where a Self Declaration Input Device is available in the vehicle, the driver is to enter self declaration comments by selecting the "Operating under Special Permits" comment and include the permit number in the free form comment text on the day the crane is to operate on the road outside of its allocated IAP network.

    Where a Self Declaration Input Device is not available, the driver should provide the information to the registered operator to record in the alternate certified self declaration method.

    For all vehicles, drivers may also self declare comments when a vehicle deviates from its specified route. For example, ‘Detoured from route due to road works’ or ‘Directed to take an alternative route by police officer’. However, drivers have the responsibility to understand which roads they are not approved to travel on and why in accordance to the IAP maps. If drivers are directed by Authorised Officers such as Police, State Emergency Services (SES) and/or medical officers, drivers must assess whether the detour involves travelling on a denied bridge in relation to the configuration they are operating under.

    Please note that drivers must not self-declare while they are driving.

  • There are currently two ways to provide a self declaration:

    • Using a Self Declaration Input Device fitted to the IAP enrolled vehicle
    • Using a back office system provided by the certified IAP service provider.
  • Self declaration must be made in accordance to the access permit.

    For higher productivity vehicles, the self declared information required are:

    • Vehicle configuration information e.g. 9 axle B-Double, 6 axle Short combination and each time it changes
    • Loaded mass information e.g. 64 tonnes and each time it changes e.g. at the start of a journey and each time the load changes.

    For high risk mobile cranes, registered operators are required to ensure when the crane is operating under a specific permit or alternate configuration permit, the permit number is entered in the free form comment text under the "Operating under Special Permits" comment prior to the vehicle using the road outside of its base IAP network.

    Drivers or registered operators may also self declare comments when a vehicle deviates from its specified route. For example, ‘Detoured from route due to road works’ or ‘Directed to take an alternative route by police officer’. However, drivers have the responsibility to understand which roads they are not approved to travel on and why in accordance to the IAP maps. If drivers are directed by Authorised Officers such as Police, State Emergency Services (SES) and/or medical officers, drivers must assess whether the detour involves travelling on a denied bridge in relation to the configuration they are operating under.

    Self declared information is assessed to determine any non compliance of vehicles.

  • For higher productivity vehicles, the instances when the drivers or registered operators of higher productivity vehicles must self declare are:

    • At the start of the journey
    • When there is a change to the vehicle configuration
    • When there is a change to the loaded mass
    • When the vehicle deviates from a HML approved roads
    • When prompted by the Self Declaration Input Device.

    For high risk mobile cranes, registered operators must self declare prior to the vehicle using the road outside of its base IAP network when operating under a specific permit or alternate configuration permit.

    Please note that drivers must not self-declare while they are driving.

  • If the driver or registered operator does not self declare, Roads and Maritime will be notified through a non compliance report. Roads and Maritime may contact the registered operator to assist them to satisfy the registered operator’s obligations under IAP, including self declaration. Traditional enforcement activities may be exercised if the registered operator continues breaching their obligations under IAP.
  • A Self Declaration Input Device allows the registered operator and its nominated representative to self-declare information that may explain any apparent non compliant behaviour. For example, entering a reason for a vehicle operating under the IAP to deviate from its approved roads. Roads and Maritime will consider all self declared information provided before any action is taken.

    The driver can self declare by a Self Declaration Input Device that has been fitted in their vehicle or alternatively by use of a back office system. Registered operators and their nominated representatives must either self declare at the time of the event (when using a Self Declaration Input Device) or within 72 hours (when using an alternate back office self declaration system). Please note that drivers must not self-declare while they are driving.

Mobile cranes

General questions

Alternate Configuration Scheme

  • The following vehicles are eligible to travel on approved State Roads in NSW under the Alternate Configuration Scheme:

    • All Terrain Cranes up to 5-axles to operate as standalone crane configurations on up two Special Purpose Vehicle (SPV) access networks.
    • A crane and dolly combination to operate as both standalone crane configurations (boom over crane) and as crane and dolly combinations (boom reversed) on up to two SPV access networks.

    To operate under the scheme a crane and/or crane and dolly combination must be for:

    • Standalone crane configuration – vehicle standards exempted and registered in the largest dimensions and heaviest total mass across all the standalone configurations.
    • Crane and dolly combination – vehicle registered in the largest crane and dolly combination and vehicle standards exempted in the largest dimensions and heaviest total mass across all the standalone crane configurations and across all the crane and dolly combinations.
    • What does an Alternate Configuration Permit authorise me to do?- collapse

    An Alternate Configuration Permit authorises a standalone crane or crane and dolly combination to travel at different masses and multiple configurations to enable access on up to two Special Purpose Vehicle (SPV) access networks.  

  • An Alternate Configuration Permit authorises a standalone crane or crane and dolly combination to travel at different masses and multiple configurations to enable access on up to two Special Purpose Vehicle (SPV) access networks.

  • To maintain road safety and protect road infrastructure cranes under the Alternate Configuration Scheme are required to be enrolled in the Intelligent Access Program (IAP) with Roads and Maritime for each configurations and/or combinations under Alternate Configuration Scheme.

    When operating under the scheme a driver or operator must self-declare when travelling on the alternate network listed in the below table, if the driver or operator also has a permit for a corresponding base network. Self-declaration is not required when travelling on a base network, unless required by another condition of the permit.

    Base NetworkAlternate Network
    SPV Level 6 SPV Level 4/12t per axle
    SPV Level 6 SPV Level 4
    SPV Level 6 SPV Level 2
    SPV Level 4/12t per axle SPV Level 4
    SPV Level 4/12t per axle SPV Level 3
    SPV Level 4/12t per axle SPV Level 2
    SPV Level 4 SPV Level 3
    SPV Level 4 SPV Level 2
    SPV Level 3 SPV Level 2

    The registered operator of the vehicle (or a person acting on behalf of the registered operator, including the driver) must self declare using a Self Declaration Input Device (SDID) certified by Transport Certification Australia (TCA) or an alternative method approved and certified by TCA. The Special Purpose Vehicle Level on the NSW Special Purpose Vehicle network must be declared by selecting “Operating under special permits” in the Comment Name field and declaring the information in the Comment text field for each of the following events:

    Comment text fieldExampleEvents
    Enter in “Start – ” followed by the SPV Level number. Start – SPV Level 4 At the start of each journey when operating on the alternate SPV access network.
    Enter in “End – ” followed by the SPV Level number. End – SPV Level 4 At the end of each journey when operating on the alternate SPV access network.
  • The maximum period for an Alternate Configuration Permit is 12 months.

  • To operate under the scheme a crane and/or crane and dolly combination must be:

    • Standalone crane configuration – vehicle standards exempted and registered in the largest dimensions and heaviest total mass across all the standalone configurations.
    • Crane and dolly combination – vehicle registered in the largest crane and dolly combination and vehicle standards exempted in the largest dimensions and heaviest total mass across all the standalone crane configurations and across all the crane and dolly combinations.
  • Access for up to 12 months on approved State Roads in NSW is available under access permits for each SPV access network issued by the National Heavy Vehicle Regulator (NHVR).

    The operator must also enrol the crane in the IAP with Roads and Maritime through the IAP online enrolment portal and provide details of each configurations and/or combinations requested including mass and dimensions details.

    Applications for access must:

    • Nominate up to two SPV access networks requested for access and details of the crane configurations requested under the Alternate Configuration Scheme. This must also include details of each configurations and/or combinations including mass and dimension details.
    • Copy of approval document from a registering authority or an NHVR Vehicle Standards Exemption (Permit) containing approval crane and dolly combination and/or standalone crane configuration at their largest dimension and heaviest total mass.
    • A split weighbridge certificate is required for each configurations and/or combinations if the approval document from a registering authority or an NHVR Vehicle Standards Exemption (Permit) does not state the crane’s or crane and dolly’s individual axle masses for each configuration requested. A split weighbridge certificate is only required for the initial application.
  • The normal oversize/overmass access permit fee applies for each permit. Alternate Configuration Scheme access requests for two networks will require two access permits.

  • For further information on the Alternate Configuration Scheme contact the Roads and Maritime Road Access Management via email at spu@rms.nsw.gov.au or by phone on 1300 656 371.

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