Conditional registration

Conditional registration allows certain non-standard vehicles limited road access to perform specific functions.

Removal of registration labels

Vehicles registered under the Conditional Registration Scheme are no longer required to display a registration label. The Road Transport (Vehicle Registration) Regulation 2017 was amended on 1 July 2018 and the requirement to display a label was removed. This means you will no longer receive a label with your registration certificate.

Labels for light vehicles have not been required since 2013 and recent national changes have abolished registration labels for heavy vehicles.

Displaying labels after 1 July 2018

Although there is no legal requirement for vehicles registered under the Conditional Registration Scheme to display a label from 1 July 2018, there is also no requirement for labels to be removed. You may leave existing labels on your vehicles if you wish.

Additionally, it is no longer an offence to display an expired label.

More information

For further information on the changes please see the FAQs or call Service NSW on 13 22 13.


Why have registration labels for Conditional vehicles been abolished?

Labels for light vehicles have not been required since 2013 and recent national changes have abolished registration labels for heavy vehicles.

How will police know if my vehicle is registered if there is no label?

NSW Police use number plate recognition cameras to automatically detect if a vehicle is registered or unregistered. Fixed enforcement cameras can also detect unregistered vehicles.

How will I know when my vehicle is due for registration without a label?

You will continue to be sent registration reminder notices in the post 6 weeks prior to when your registration is due for renewal.

Why did I still receive a registration label after 1 July 2018?

Some customers may have received registration labels after 1 July 2018. This is due to our system transitioning to the new registration notice. If you received a label you are not legally required to display it on your vehicle.

What is conditional registration?

The conditional registration scheme allows limited access to the road network to certain vehicles that do not comply with the Australian Design Rules and vehicle standards. Access is only permitted in order to perform specific functions.

Only the vehicles listed in the Conditional Registration Vehicle Sheets may be registered under the conditional registration scheme. If there is no sheet for your vehicle, it cannot be conditionally registered.

If a vehicle that complies with the construction and equipment requirements of the Australian Design Rules can be used instead, conditional registration is not offered.

Types of vehicles which can be conditionally registered

Examples of vehicle types that can be conditionally registered include:

Note: Vehicles built on a truck-based chassis are not eligible for conditional registration, except as historic vehicles.

Operating conditions

Roads and Maritime applies operating conditions to all vehicles registered under the conditional registration scheme. The conditions are designed to overcome the vehicle’s deficiencies, and/or restrict their use of the road network.

If suitable operating conditions cannot be applied to the vehicle to overcome or moderate performance deficiencies, then the vehicle will not be registered under the scheme.

If your application is successful, Roads and Maritime will issue you a Certificate of Registration, a set of number plates for the vehicle, and a Certificate of Approved Operations. The Certificate of Approved Operations outlines the conditions you must follow when you drive the vehicle on a road or road-related area and must be carried in the vehicle at all times. For a full list of conditions and codes refer to Condition codes and descriptions.

Road-related areas

Road-related areas include:

  • Footpaths and nature strips
  • Service station driveways
  • Public and private car parks and access areas
  • Private roads the public are normally invited to drive on
  • Drive-in fast food outlets and other drive-in commercial areas used by the public.

Compulsory Third Party (CTP) insurance

The conditional registration includes Compulsory Third Party (CTP) insurance.

Important: This CTP insurance only covers you on roads and road-related areas. It does not cover you on private property.

Applying for conditional registration

To apply for conditional registration, you’ll need to go to a registry or service centre. You’ll need to provide:

  • A completed Application for Conditional Registration
  • Proof of your identity. If you’re registering the vehicle in the name of an organisation, you’ll also need proof of the organisation’s identity
    • If you’re registering the vehicle in an organisation name, you need to complete the Representative’s Authority section on the Application for RegistrationFor a company, the Director or authorised delegate must complete and sign the Representative’s Authority, or provide a letter of authorisation on company letterhead
    • For an incorporated association, the Public Officer must sign.
  • If you send someone else to register the vehicle in your name, you’ll need to complete the Representative’s Authority section on the Application for Registration form. Your representative must also provide their own proof of identity
    • Important: If you’re not already recorded in Roads and Maritime systems, you cannot send a representative – you must attend in person
  • Proof of your entitlement to register the vehicle
  • A document proving the vehicle is suitable for safe use:
  • Payment for the conditional registration costs. This includes an administration fee, number plate fee and Compulsory Third Party (CTP) insurance premium.

Renewing conditional registration

Roads and Maritime sends you a renewal notice four to six weeks before the renewal due date.

Conditional registration can be renewed at a Service NSW Centre, by mail or throught the Contact Centre (providing the relevant declaration has been received).

Online conditional registration renewal is only available to non-complying vehicles who require a Vehicle Suitable for Safe Use declaration. Historic, Classic, Street Rod and Rally vehicles cannot renew registration online. Important – When renewing the registration online, customers are reminded that no changes can be made to the registration including the:

  • Term of registration
  • CTP Class
  • Conditions
  • Area of operation
  • Customer details

To make a payment and renew:

  • Online – Pay by BPay or with your credit card:
    Visit the Service NSW website (you can only complete one registration at a time)
  • Phone – Pay with your credit card:
    Call 13 77 88 to speak to a customer service officer
  • Post – Pay with a cheque or credit card authority:
    Send your payment, registration renewal notice and relevant declaration to Service NSW, PO Box 21, Parkes NSW 2870
  • In person – Pay by cash, EFTPOS, credit card or cheque:
    Take the renewal notice, relevant declaration and the renewal fee to a Service NSW Centre to renew the registration.

Transferring conditional registration

You cannot transfer a conditional registration.

If you sell your vehicle, you must cancel the registration and return the number plates. The new operator can apply for conditional registration.

Cancelling conditional registration

You can cancel the conditional registration at any time by completing the Cancel Registration Advice on the back of the vehicle’s Certificate of Registration, and presenting the advice at a registry or service centre.

There is no cancellation fee, and no refund for the administration or number plates fees already paid.

A cancellation letter will be sent, so you can apply for a refund for the unused portion of the Compulsory Third Party (CTP) insurance premium.

Documents and forms


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