Proof of registration entitlement

Find out what documents you need to prove how a vehicle came into your possession. Then you can register the vehicle in your name.

What is proof of registration entitlement?

When you apply for NSW registration of a vehicle not currently registered in NSW, or want to transfer registration into your name, you need to prove how the vehicle came into your possession or management.

You can do this by providing proof of registration entitlement documents.

Acceptable proof of entitlement documents

You must provide one of the following documents. There must be no alterations to the document.

If you’re registering the vehicle in the name of a person who is not listed in the proof of entitlement document, you must provide a letter of authorisation from the person named in the entitlement document. The letter must state the name and address of the person who is going to be the registered operator.

Certificate of Registration, renewal notice or other registration (NSW, interstate or overseas)

An original document signed by the last registered operator. If the vehicle is registered in 2 names, the primary (first listed) registered operator’s signature is required.

Motor dealer notice

A copy of the Form 5: Motor Dealer's Notice for Motor Vehicles that must be signed by the motor dealer.

Motor dealer sales contract

An original document, fully executed and any ‘cooling off’ period must have lapsed and be clearly identified on the contract of sale.

Proof of purchase

An original letter, bill of sale, receipt or tax invoice that includes:

  • seller’s name, address and signature
  • buyer’s name, address and signature (not required for small trailers bought from retail outlets)
  • date the vehicle was sold
  • selling price or market value of the vehicle (whichever is higher)
  • vehicle registration and ViN/Chassis numbers.

Notice of Disposal

An original Notice of Disposal signed by the last registered operator. If the vehicle is registered in 2 names, the primary (first listed) registered operator’s signature is required.

We also accept a Notice of Disposal that has been submitted by the previous operator. You can contact the seller of the vehicle and ask them to submit the Notice of Disposal. If eligible, you can transfer the registration online.

Financial agreement

An original document made under the Family Law Act 1975 sections 90B, 90C or 90D and certified in accordance with section 90G of the Act.

Termination agreement

An original document made within the meaning of section 44 of the Property (Relationships) Act 1984 and certified in accordance with section 47 of the Act.

Court order from finance company

This is only accepted for repossessed vehicles acquired by finance companies as a result of court action. It must be an original court order.

Statutory Declaration

This is only accepted for repossessed vehicles without court action. You must provide an original statutory declaration from the finance company stating the circumstances of how the vehicle was acquired.

Proof of registration entitlement form

This form is only accepted for homemade or new trailers. The proof of registration entitlement form must be an original document completed at a service centre at the time of registration.

Deceased estates

If the vehicle has been bequeathed to you, we require an original document of one of the following:

  • will or probate
  • letters of administration
  • written advice from the executor of an estate
  • letter from NSW Trustee and Guardian.

The document provided must show the vehicle was bequeathed to you.

If you buy a vehicle from a deceased estate you need to show proof of purchase.

Find out more about deceased estates.

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